How To Save Excel as PDF for Free [5 Methods Introducted]
Summary :
To protect the data in the Excel, save the Excel to a PDF is a good idea. From this guide, you can get 5 solutions on how to save Excel as PDF with/without software.
Table of Contents
How To Save Excel as PDF With or Without Software
Sending Excel files to others often raises concerns about device compatibility, which can lead to inaccessible or corrupted data. Fortunately, saving Excel as PDF can solve these issues effectively.
Not only does saving Excel as PDF ensures better device adaptability, but it also enhances data security by preventing unauthorized tampering.
In this article, we’ll present you with 5 effective solutions on how to convert and save Excel as PDF, guaranteeing a seamless sharing experience.
How To Save Excel as PDF with Microsoft Excel
To save an Excel document as a PDF file, you can use Microsoft Excel with ease. There are 3 options for you to choose from.
However, before proceeding, it’s essential to make some adjustments in the Page Layout settings to ensure that the document format remains intact after saving.
This will also enhance the readability of the PDF files.
Navigate to the Page Layout Toolbar > Click the Page Setup.
You can modify the margins, orientation, and size of the Excel document.
Additionally, for printing, you can use settings like breaks, backgrounds, print titles, and others to help design the appearance of the PDF saved from an Excel file.
The Settings in Page Setup
Save As PDF
Saving an Excel document directly as a PDF file saves you from the conversion step.
Step 1. Go to the File tab > Click Save As > Browse.
Step 2. In the Save as type drop-down menu, chose PDF (*.pdf) > Name the PDF file > Select a location to put the file > If necessary, you can add an author name, a tag, and a title.
Call Out the Pop-up Window
Step 3. Click Options > Set the Page Range, Publish content, information, and other options > Hit the Save button to convert.
Save Excel as PDF with Microsoft Excel
Print to PDF
Microsoft Excel allows you to save a copy in PDF format by printing.
Step 1. Go to File > Click Print.
Find the Print Button
Step 2. Select “Microsoft Print to PDF” from the Printer drop-down menu. You will be able to preview the effect after printing on the right-hand side.
In the Settings options, you can customize various aspects, such as the pages you wish to print, landscape orientation, paper size, margins, and scaling.
Additionally, you have the option to click the “Page Setup” button to access further settings before printing.
Printing Settings
Step 3. Click the Print button > Type your file name in the box > Tap on Save.
Print the Excel to PDF
You can print the entire workbook by choosing Print Entire Workbook from the Settings drop-down menu.
Print the Entire Workbook
Export to PDF
Also, the “Export” feature can assist you to save the Excel as a PDF.
Step 1. Navigate to File > Choose Export > Hit Create PDF/XPS Document.
Click the Export Button
Step 2. Click Create PDF/XPS > Name your file > Tap Options to make some settings > Hit Publish to get the PDF file.
Publish a PDF
How To Save Excel as PDF Via Google Drive
If you want to find an online solution to save an Excel document as a PDF without using software, Google Drive offers a viable option.
Step 1. Upload the Excel to Google Drive
Go to Google Drive > Click Add New > Choose File Upload > Browse the document on your device > Hit Open > Double-click the Excel file to open it in the Google Sheets.
Add the Excel to Google Drive
Step 2. Save the Excel as PDF
Navigate to File > Click Download > Choose PDF (.pdf).
Choose File Type
Step 3. Customize the Export Setting
You can customize the effect you wish to export, including paper size, page orientation, scale, and margins, using the available drop-down menus.
In the Formatting tab, you have the option to include gridlines or notes and adjust the alignment as needed.
Furthermore, Google Sheets allows you to add page numbers, workbook titles, sheet name, current date, and time on the exported PDF.
If your document has multiple pages, you can select the Repeat frozen rows option to display the rows/columns on every page, enhancing the overall reading experience.
Set the PDF
The method described above enables you to easily save an Excel file as a PDF while preserving the original copy.
Nevertheless, this conversion process results in a PDF file as the output.
How To Save Excel as PDF on Adobe Acrobat Online
Adobe Acrobat Online supports you convert Excel to PDF without software. In only 2 steps, you can complete the conversation.
Step 1. Find the Excel to PDF Tool
Go to Adobe Acrobat Online > Navigate to the Convert drop-down menu > Choose Excel to PDF > Click Select a file to upload an Excel.
Open an Excel on the Adobe Acrobat Online Tool
Step 2. Download the File
Click Download to save the PDF file.
Save the PDF Converted from Excel
Adobe Acrobat requires you to log in to access more functions, and you need to pay a high subscription fee to unlock additional solutions.
Therefore, a completely free conversion tool that does not require a login will undoubtedly be something you yearn for.
PDFgear provides you with a professional and comprehensive PDF solution, without any subscription fee, watermark, or mandatory login.
How To Save Excel as PDF with PDFgear Online Converter
PDFgear online converter offers various types of file conversions to and from PDF, including Word to PDF, EPUB to PDF, Image to PDF, PDF to JPG, and more. So, when you need to save an Excel file as a PDF, consider using the PDFgear Online Converter.
Step 1. Upload Excel to PDFgear
Access to PDFgear online Excel to PDF converter > Click Select Excel files > Browse the file on your device > Click Open to upload.
Alternatively, you can drag and drop the file into the upload box to open it.
Upload the Excel from Your Device
Step 2. Save the PDF File
Wait a moment, then click the Download button to save the PDF file to your device.
Download the PDF File
However, the PDFgear online tool limits the file size to less than 20MB and can be easily affected by network issues, leading to potential file loss if not saved in time.
Therefore, we highly recommend downloading PDFgear Desktop. The desktop application allows for effortless offline processing and progress saving.
Moreover, PDFgear Desktop does not impose restrictions on the number and size of uploaded files and even supports batch processing. Best of all, it remains completely free to use.
How To Save Excel as PDF Using PDFgear Desktop
PDFgear Desktop provides versatile document format conversions, including PDF, Word, Excel, RTF, PPT, JPEG, XML, webpages, and more. When you need to save an Excel file as a PDF, conversing is a good option.
You can easily convert it to a PDF format using PDFgear Desktop.
Step 1. Install the PDFgear Desktop
You can download the PDFgear Desktop from its official website. It is compatible with Windows, macOS, and iOS.
Step 2. Import PDF to PDFgear
Fire up the PDFgear Desktop > Go to the Convert to PDF tab > Click Excel to PDF > Tap Add Files to import the Excel documents.
You can upload PDF files in batches without any restrictions on size or quantity.
Import PDF in Batches
Step 3. Convert Excel to PDF
Choose an output path > Check the Advanced Mode > Hit Convert.
Then you can locate the converted Excel documents within the folder of your choice.
Convert Excel to PDF with PDFgear Desktop
FAQs
How To Save Excel As PDF on One Page?
First, open your Excel file using Microsoft Excel. Next, click on “Page Layout” > “Page Setup” > In the scaling setting, check ‘Fit to’ > Set “1” page(s) wide by “1” tall > Click “OK”. Now, you can save it as a PDF using the print function.
How To Save Excel Sheet As PDF Without Cutting Off?
With simple settings, you can avoid the problem of cutting off when saving Excel as a PDF. Open your Excel with Microsoft Excel > Go to File > Choose Print > In the Settings options, choose Fit Sheet on One Page > Hit Save As to save the PDF without cutting off.
How To Save Multiple Excel Sheets as One PDF?
There are 2 ways to save multiple Excel sheets as one PDF. The Save As button and Export button can offer assistance for you.
How To Save Entire Excel Workbook As a PDF?
If the entire Excel workbook needed to be saved, it was very convenient to use the print function of Microsoft Excel. Click File > Print > Choose Print Entire Workbook > Hit Print. Then you can save the entire Excel workbook as a PDF.
Conclusion
This page has presented you with seven highly reliable and efficient methods to save Excel as PDF. If you’re seeking solutions, we encourage you to give them a try. The best part is, they are all completely free, so why not give them a shot?
