How to Save PowerPoint as PDF with Notes [3 Simple Ways]

Converting a PPT to a PDF with notes is a straightforward process that enables you to print or share your presentation without changing formatting and including the speaker notes.

This is particularly useful when presenting reports in business, distributing materials to students, ensuring they have access to the slides and context provided by your notes.

This article explores various methods to convert PowerPoint presentations into PDF files on Windows 10/11, Mac, MacBook Air, and more. It also explains how to convert multiple PPT files to PDFs at once for free.

How to Save PPT with Notes as PDF in Microsoft PowerPoint

Microsoft PowerPoint is a software that is widely used for creating slide-based presentations. Users can use it to create a series of slides with text, images, charts, videos, and other multimedia elements.

As a part of the Microsoft Office suite, PowerPoint enables you to export presentations to various formats, including PDF. However, you need to pay for a plan that is around $100 for a family plan or $260 for a business plan.

Step 1. Run the Microsoft PowerPoint app, create a new slide with notes, or open an existing presentation with this program.

Step 2. Navigate to File, select Export from the drop-down section, and click Create/PDF/XPS Document.

Step 3. Name the file, select the destination type as PDF, and click on Option.

Step 4. Set the page range, and choose Notes Pages from the Publish What list. Then click OK to save the parameters and Publish to store the PDF file.

How to Save PowerPoint as PDF with Notes on Mac in Keynote

macOS users often handle presentations with the Keynotes app. Whether you use a PowerPoint or Keynotes app, it is easy to print a PPTX file as a PDF with notes using the built-in printing feature.

Step 1. Open a presentation, go to the File menu, and select Print from the drop-down list. Click Show Details in the preview window of print.

Step 2. Select PDF as the output format, and choose Notes in the Layout box, you can also customize the print by choosing pages and output color. Then click the Print button to change the PowerPoint to a .pdf file.

How to Make Google Slides into a PDF with Speaker Notes

Google Slides is a web-based presentation software that allows users to create, edit, and share presentations from any device with internet access. It also offers an effective way to convert Word documents to PDF on Mac, Windows, iPhone, Android, and other devices.

If you have a Google account, converting a presentation to a PDF with notes using Google Slides is a straightforward process.

Step 1. Open a Presentation with Google Slides

Open your Google Slides account in a browser, find the Open File icon (like a rectangle shape), click Upload, and hit Browse or drag a file here to upload a PPT file.

Step 2. Download Google Slide as a PDF with Speaker Notes

Click Print Preview from the File menu.

In the Print Preview window, choose 1 slide with notes, and then click Download as PDF, the program will automatically save the PowerPoint as a PDF file with speaker notes in the slides.

Extra Tip: Convert Multiple PowerPoint to PDF on Windows&Mac Free

Converting multiple PowerPoint presentations to .pdf files at once can save time and improve working efficiency. PDFgear is a free PDF converter that allows you to batch convert PPT to PDF without changing font.

With PDFgear, you get a full suite of PDF conversion tools that allow you to convert PDFs to various formats, such as images and Word documents. Plus, it is a free PDF editor with an AI assistant that can quickly summarize large PDFs.

Additionally, PDFgear supports sharing a PDF which was converted from a slideshow via email. You can add a watermark to a PDF or set a password to this PDF to ensure privacy when sharing it.

Compatible with Windows and Mac, this program requires no registration or payment, so you can access all its features without any limitations.

Step 1. Run the Multiple PPT to PDF Converter

Download PDFgear and launch the program on your computer, find and click the PPT to PDF tool from the interface of the app.

Step 2. Convert Many PPTs to PDFs at Once

Click the Add Files button to select the presentations you want to convert to PDF files, and hit Convert to start the conversion.

Step 3. Check the Converted PDF Files

Just wait for the conversion process to complete, then you can open the .pdf file directly or check all the converted files in the output path.

FAQs

How to transform PowerPoint to PDF in Windows 7?

You can use the Save As, Export option, or Print the file with notes as a PDF. Go to File, select Print, choose Microsoft Print to PDF as the printer, choose Notes Pages from the Print What menu, and click OK.

How do I convert PowerPoint to PDF online?

You can use PDFgear online PPT to PDF converter to turn a PowerPoint into a .pdf document without email. The online tool works on any device and has no restrictions. You can use it as many times as you like, without any file size limits.

Can I save one slide from PowerPoint as a PDF?

Yes. When saving or printing a PowerPoint as a PDF on Windows and Mac, there’s an option to customize the page range to convert. Enter the corresponding page number, and you can easily turn one or more slides into a PDF with notes.

How to convert large PPT to PDF online for free?

PDFgear online tools support handling files under 100 MB. You can go to the online PowerPoint to PDF converter tool for easy conversion from large PPT files to PDFs without signing up.

How to convert PPT to PDF on MacBook Air?

PDFgear for macOS enables you to change a PowerPoint to a PDF file on any macOS device, including Mac, MacBook, MacBook Air/Pro, etc.

Quick Wrap Up

In conclusion, we have learned several methods to transfer from PowerPoint to PDF with notes on Windows and Mac. All the mentioned solutions will effortlessly address the PowerPoint-to-PDF conversion issue.

If you need to convert large PPT files to PDF for free or batch convert multiple files for easy sharing, you can try PDFgear. It changes PPT to PDF without losing quality and changing the font, and there’s no need for email sign-up or watermarks.