How to Convert Scanned Documents to PDF

Summary :

This article will guide you through the operation of converting scanned documents to PDF with multiple tools.

Table of Contents

How to Convert Scanned Documents to PDF

How to Convert Scanned Documents to PDF

Multiple reasons that make you want to convert scanned documents to PDF. It’s hard to edit or modify the content on scanned documents, such as sign, or add text to them. But if you convert them to PDF, you will find it’s easy to do that.

On this page, we offer you four methods to convert scanned documents to PDF on your PC or mobile devices. Here we go.

👉 Before starting, get PDFgear, the best free PDF OCR software as well as editor.

Convert Scanned Documents to PDF Online

If you already have the digital copy of your scanned documents in image formats, then an online image-to-PDF converter is helpful to you,

PDFgear is a professional online tool for PDF that you can use on any device and operating system. Using such a tool, you can convert scanned documents from any formatted images to PDF with just a few clicks.

The most convenient part of this tool is that you don’t need to download third-party software and register, you can complete the whole process on the website for free.

Step 1. Access PDFgear Official Website

Open a browser and type PDFgear Online Image to PDF Converter in the search box to go to the oriented website.

Step 2. Upload Image Files to PDFgear

You can click “Upload image files” or directly drag and drop the image files you want to convert into the box.

Upload Image Files to PDFgear

Upload Image Files to PDFgear

If you want, you can combine multiple scanned documents into a single PDF. Press the “Ctrl” key to select multiple images to upload simultaneously or click “Add Files” to add more images after uploading.

After added, click the “Convert” button, and then your image files will be converted to a PDF automatically in seconds.

Step 3. Download the PDF File

After finish, you will see the “Download File” button. You can click it to save the PDF file on your devices.

If you are not satisfied with the converted PDF file, you can click the trash icon next to the “Download File” button or click “Start Over” under that button to delete or re-convert it.

Download PDF File from PDFgear

Download PDF File from PDFgear

Scan Paper Documents to PDF on Windows

If you want to convert scanned documents to PDF on Windows, the built-in tool, Windows Fax and Scan, may help you a lot in scanning documents to PDFs.

To use this tool, you need to connect your Windows to a scanner. When you finish the whole process of scanning, save the documents as PDFs.

This tool is different from other tools in that you cannot save the documents as PDF directly. You need to use another function called Print to help you.

Open Windows Fax and Scan

Connect your scanner to your PC. Type “Windows Fax and Scan” in the search box at the bottom left of the screen.

Open Windows Fax and Scan

Open Windows Fax and Scan

Scan your documents

Put your document in your scanner and single-click the “New Scan” button at the upper-left of the window. It will detect your scanner automatically. If not, make sure your scanner has connected to your PC and make sure your scanner is working well.

Create New Scan in Windows Fax and Scan

Create New Scan in Windows Fax and Scan

Make sure your scanner is selected. If not, click the “Change” button next to Scanner. After that, choose the type of scan you want to perform and adjust other scan settings if necessary. Then click Scan to start scanning the document of the image.

Select Scanner and Adjust Scan Settings

Select Scanner and Adjust Scan Settings

Save your document as PDF

We mentioned that this tool won’t let you save your document as a PDF directly. Thus, after scanning, click the “File” button at the upper-left of the Fax and Scan window. And you will see a drop-down list. Click Print and select “Microsoft Print to PDF.”

Print to PDF from Windows Fax and Scan

Print to PDF from Windows Fax and Scan

Click the Save button and choose a location to save your file. So that your scanned document will convert to a PDF file automatically.

Convert Scanned Documents to PDF with Adobe

If you have paper documents, you can use Adobe Acrobat, which can help you to create a PDF directly from a paper document. To be precise, it is scanning your document to PDF.

The advantage is that it offers OCR, batch processing, and advanced editing features. However, the disadvantage is that it requires payment and is more suitable for corporate use than personal.

Open Adobe Acrobat

Open Adobe Acrobat on your PC. If you don’t have this software, you can download it from the Adobe official website.

Scan your document

Before you start, you need to connect your scanner to your PC and put the paper document in your scanner. Then click the “File” button at the upper-left of your screen and then tap on “Create PDF” in the drop-down list. Or you can directly click Create PDF if you can see it.

Create PDF File in Adobe Acrobat

Create PDF File in Adobe Acrobat

Click Scanner and select your scanner in the drop-down list. You can keep the default scan settings or adjust the settings. Scroll down to click Scan to start.

Connect and Choose your Scanner in Adobe Acrobat

Connect and Choose your Scanner in Adobe Acrobat

Save your document as PDF

After scanning, you will see your scanned documents have been converted to a PDF already. You can use the tools on the side to adjust your PDF.

Adjust Created PDF in Adobe Acrobat

Adjust Created PDF in Adobe Acrobat

When satisfied, click File -> Save or press the Ctrl + S combination to save your PDF. Then name your PDF and tap Save.

Convert Scanned Documents to PDF on Mobile

In addition to using the tools mentioned, mobile phones are great tools to help you convert scanned documents to PDF. If you have multiple pictures or screenshots of your scanned documents, you can use the Photos on your iPhone to convert scanned documents to PDF.

If you want to convert scanned documents to PDF on Android, you can use Google Photos and the operations are similar to on iPhone. Here, we take the iPhone as a reference.

Open the Photos app

Locate and open the Photos app on your iPhone. Then, open the album with your images or screenshots.

Select images or screenshots

Click the Select button at the upper-right of your screen and select the photos you want. Then click the Share icon at the left bottom of your screen.

Click the “Save to Files” option in the pop-up window. Then choose a location and click “Save” to save them into a folder in Files.

Share Screenshots to a Folder in Files

Share Screenshots to a Folder in Files

Create a PDF

Locate and open the Files app and find the folder you save your screenshots or images before. Click the “More” button at the upper-right and choose the “Select” option to select the photos.

Select Screenshots in Files

Select Screenshots in Files

Click the More button at the left bottom of your screen and choose “Create PDF.” Then, you will see a PDF file in the same folder with your screenshots.

Create Screenshots as PDF on Mobile

Create Screenshots as PDF on Mobile

FAQs

Can I convert scanned documents to searchable PDFs?

Yes, you can convert scanned documents to searchable PDFs using Optical Character Recognition (OCR) technology. PDFgear allows you to convert scanned PDFs into editable and searchable Word documents.

How can I reduce the file size of a scanned PDF document?

To reduce the file size of a scanned PDF document, you can adjust the scanning resolution (lower DPI), compress the images, or use PDF optimization tools available in many PDF conversion applications. Keep in mind that reducing the file size may result in a loss of image quality, so it’s essential to strike a balance between file size and image clarity.

Also, see our recommended ways to reduce the size of scanned documents.

How can I improve the quality of my scanned documents before converting them to PDF?

To improve the quality of scanned documents, ensure that the original document is clean and free of wrinkles or folds. Use a high-quality scanner with a high resolution (at least 300 DPI) and adjust the scanner settings to optimize brightness, contrast, and sharpness. Additionally, you can use image editing software to remove artifacts, enhance text, and adjust color balance before converting the document to PDF.

Can I convert multiple scanned documents into a single PDF file?

Yes, most PDF conversion tools like PDFgear allow you to combine multiple scanned documents or images into a single PDF file. You can either scan multiple pages directly into a single PDF or merge individual scanned documents or images after the scanning process.

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