Top 3 Methods to Convert Scanned PDF to Excel without Formatting Losing

Summary :

Learn about 3 easy methods to convert scanned PDF documents to Microsoft Excel spreadsheets. Free and online methods are provided.

Table of Contents

Convert Scanned PDF to Excel

Convert Scanned PDF to Excel

Using Excel to process and store important information and data has become a regular part of many people’s workdays. However, extracting data from scanned PDFs and putting it into Excel manually is tough and time-consuming for most.

That’s why this guide offers three effective methods to make converting scanned PDFs to Excel easier and faster.

⚠️Note that scanned PDFs have unselectable text which may cause issues during conversions, if you find text loss or formatting changes using the following methods, see our guide on how to convert scanned documents to editable PDFs before the conversions.

👉 To save time, get PDFgear, the free and all-in-one PDF editor to convert scanned document

Convert Scanned PDF to Excel without Losing Formatting

When dealing with specific or crucial scanned PDF documents, it’s essential to convert them to Excel without compromising formatting, rather than solely copying text from the scanned PDF. Maintaining the original format is crucial in such cases.

Free OCR PDF to Excel Converter

Convert scanned PDF into fully editable Microsoft Excel documents without losing formatting, without cost.

Therefore, it is recommended to download and utilize PDFgear, an easy-to-use and free tool that can seamlessly convert scanned PDFs to Excel while preserving the original format. Let’s follow the tutorial to convert it.

Step 1. Download PDFgear and launch it on your devices. Then click PDF to Excel on the right side.

Click PDF to Excel

Click PDF to Excel

Step 2. Once the window pops up, click the Add Files button to upload a PDF file.

Click Add Files

Click Add Files

Step 3. Upload your scanned PDF files to PDFgear. You need to set the output path to save the converted files, and now you can start the PDF to Excel conversion by clicking the Convert button.

Hit Convert Button to Change PDF to Excel

Hit the Convert Button to Change PDF to Excel

PDFgear will save the converted PDF file, your new Excel file at the exact place you set before. And once it completes the conversion processing, there will pop up a window which contains the files you need.

Convert Scanned PDF to Excel Online without Software

If you don’t frequently convert scanned PDFs to Excel files, downloading the software may seem time-consuming and a waste of your device’s storage space.

In this case, it is recommended to use PDFgear PDF to Excel Converter, which is a free online version of PDFgear software that allows you to convert various files in different formats and has a useful OCR feature.

PDFgear online ensures smooth conversation without any software download. Follow the tutorial to use PDFgear online.

Step 1. Head to PDFgear PDF to Excel converter. Hit the Choose files button to select the file you want to change format.

Click Choose Files

Click Choose Files

Step 2. Upload scanned PDF files. Wait for the convertion process.

Convert PDF to Excel Using PDFgear

Convert PDF to Excel Using PDFgear

Step 3. Download and save the file converted to Excel.

Save Excel File from PDFgear Online Converter

Save Excel File from PDFgear Online Converter

Scan PDF and Export as Excel in Adobe

The two methods previously mentioned are effective solely for digital copies of scanned PDFs. However, in practical situations, paper documents are often received initially rather than in digital copies. Therefore, if you lack digital copies but possess paper documents, it is advisable to utilize Adobe Acrobat Pro DC. With its scanning function, users can convert paper documents into PDF format and export them as spreadsheets, thereby avoiding complex processes. Let’s learn how to use it.

Step 1. Download Adobe Acrobat Pro DC and Launch it. Click home and click Create PDF.

Click Create PDF

Click Create PDF

Step 2. Select Scanner. Then choose your Scanner.

Choose a Scanner

Choose a Scanner

Scroll down and click Scan.

Click Scan

Click Scan

Step 3. Click File and open the PDF file in Adobe Acrobat Pro DC. There will pop up a window, then choose the Tools and then click Export PDF.

Export PDF from Adobe Acrobat

Export PDF from Adobe Acrobat

Step 4. Select Spreadsheet and choose XML file format. Click Export to get the Excel file.

Choose XML Spreadsheet

Choose XML Spreadsheet

FAQs

How does OCR work in the conversion process?

OCR (Optical Character Recognition) is a technology that analyzes scanned images or PDFs and extracts the text and formatting. It then converts the recognized text into an editable format, such as an Excel spreadsheet, while preserving the layout, tables, and other elements.

What are the limitations of converting scanned PDFs to Excel?

The accuracy of the conversion depends on the quality of the scanned PDF and the OCR software used. Poor quality scans, complex formatting, or non-standard fonts may lead to errors in text recognition and formatting. Additionally, OCR may struggle with handwritten text or languages with complex scripts.

How can I improve the accuracy of the conversion process?

To improve accuracy, ensure that the scanned PDF has a high resolution, clear text, and minimal background noise. Also, consider using a dedicated OCR software or tool with advanced features, such as automatic table and layout recognition, and choose the correct language setting for your document.

Can I convert a password-protected scanned PDF to Excel?

Yes, but you will need to provide the password to unlock the PDF before conversion. Most PDF to Excel converters, both online and offline, will prompt you to enter the password before processing the file.

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