How to Convert Word to PDF in Windows 11 and 10

Last updated on December 20, 2023

Summary :

Learn how to convert Word to PDF on Windows without formatting issues, or instantly convert online.

Table of Contents

How to Convert Word to PDF in Windows

How to Convert Word to PDF in Windows

In this post, we’ll discuss how to convert Word to PDF on a Windows PC or laptop. 3 free and easy methods that work on Windows 11 and Windows 10 will be introduced.

👉To save time, directly download PDFgear, the best Word-to-PDF converter without formatting loss. Additionally, you’re also recommended to try our free online Word-to-PDF converter.

Convert Word to PDF without Losing Formatting

Text formatting issues during Word to PDF conversions such as PDF text line breaks and PDF text gibberish are quite a bummer.

Luckily, with the best free PDF converter PDFgear, this will no longer be an issue. PDFgear allows you to convert Word documents to PDF files with original text font, spacing, symbols, layouts, etc. fully preserved.

Free Word to PDF Converter

Free convert Word to PDF in batches and vice versa, for completely free.

Step 1. Choose Word to PDF converter

Download PDFgear Desktop, install it, and open it on your device. Choose Convert to PDF from the top bar. Then, choose Word to PDF.

Go to PDFgear PDF to Word Converter

Go to PDFgear PDF to Word Converter

Step 2. Import the Word to convert

Click on Add Files and add the files you want to add up. If you have multiple files to convert, you can add them all in one go.

Add Files to PDFgear

Add Files to PDFgear

Step 3. Convert Word into PDF

Click on Convert, and that does it. Your Word file will be converted into PDF. You can find that the formatting remains untouched. You can change the destination folder if required.

Convert PDF to Word in Batch

Convert PDF to Word in Batch

Save Word as PDF in Microsoft Word

If you have Microsoft Word installed on your Windows computer, you can easily turn Word to PDF with its save as PDF feature, without requiring the installation of additional services or software.

However, changing Word to PDF using Microsoft Word can be a bit tethered when it comes to Word documents with high-quality visuals and texts with complex formatting. Display issues could occur in the converted PDF document.

Convert Word to PDF Using Microsoft Word

Convert Word to PDF Using Microsoft Word

Step 1. Open your Word document with the Microsoft Word (2007-2021) program.

Step 2. Go to the Files tab from the upper left side. Then select Browse when you click the Save As button.

Step 3. Select Save As Type as PDF(*.pdf). Here you can also customize the exporting destination.

Step 4. Lastly, click the Save button to save the Word as a PDF (with formatting).

Hint: The Save as PDF feature is not available in Microsoft Word versions before 2007. And in later versions of Microsoft Word, you can also use the Export to PDF/XPS document feature.

Instantly Turn Word into PDF Online

A convenient method is using an online Word-to-PDF converter. In that way, you don’t need to install any software, and it only requires a web browser, which makes it perfect for your Windows laptop.

And that’s when the free online tool PDFgear comes to the rescue. PDFgear is an all-in-one toolbox for a variety of PDF management needs on Windows 10, including converting Word to PDF without changing font, fast PDF conversions, significant PDF compressions, and PDF text editing.

PDFgear is completely free, and there’s no registration, try it now!

Step 1. Upload Word Document to PDFgear

Navigate to PDFgear Word to PDF converter tool. Here you can drag and drop the file into the converter UI or hit the Choose file button to upload your Word document.

Upload Word to PDFgear

Upload Word to PDFgear

Step 2. Convert Word to PDF with PDFgear

Then PDFgear Online Word to PDF converter will automatically convert the uploaded Word document to a PDF document, the conversion will be done in 2 seconds.

Step 3. Download the Converted PDF

When the conversion is done, hit the Download button to download the converted PDF file to your Windows PC or laptop.

Download Converted PDF

Download Converted PDF

Convert Word to PDF in Google Docs

Google Drive is a popular cloud document editor used by many office workers, especially the ones with remote working needs. And if you happen to use Google Docs for your daily work, luck for you to have another easy approach to converting Word to PDF on Windows 7, 8, 10, and 11.

Please note that this method does require a stable internet connection, it’s recommended to use the Google Chrome browser to go about it, and you have to make sure you’ve logged into your Google account before getting started.

Now when you’re ready, follow the steps below to convert Word to PDF on Windows using Google Docs.

Step 1. Go to your Google Docs Home, and hit the Blank document button to create a blank document in Google Docs.

Step 2. Go to the File tab from the upper-left side, and hit Open from the dropdown menu.

Open the Microsoft Word Document in Google Docs

Open the Microsoft Word Document in Google Docs

Step 3. From the “Open a file” window, go to the Upload section, and hit Select a file from your device to upload and open the Microsoft Word document you intend to convert to PDF on your computer’s local drive.

Step 4.  When the Microsoft Word document is opened in Google Docs, go to the File tab once more, select Download from the Dropdown, and select PDF Document (.pdf). This will convert and download your uploaded Microsoft Word document as an Adobe PDF document.

Save Microsoft Word as PDF in Google Docs

Save Microsoft Word as PDF in Google Docs

Will I Lose Text Formatting After the Conversion?

For those who are wondering if the text formatting will lose after converting or saving Microsoft Word documents into Adobe PDF documents, you should know that it actually depends on the methods being used.

  • If you save a Word document as PDF document in Microsoft or Google Drive, chances are that the text formatting will be lost after the conversion.
  • And if you use a lossless Word-to-PDF converter tool like PDFgear, the text formatting will be retained after the conversion.


Why doesn’t Microsoft Word give me the option to “Save as PDF” in the file menu?

If your Microsoft Word doesn’t have a Save as PDF in export options, it’s that your Microsoft Word 2007 is missing the essential add-in. To solve this, you can either download and install the add-in from Microsoft’s website or use the Word to PDF online converter PDFgear.

How to fix text formatting errors after converting Word to PDF?

If you encounter text formatting errors like glitches after the Word to PDF conversion, please reconvert your Microsoft Word document with PDFgear Word to PDF converter tool, this will help keep the original formatting of your document.

What’s the best free Word to PDF converter?

PDFgear is the best free Word to PDF converter that supports 30+ document conversions from/to PDF. PDFgear is completely free to use, and there’s no watermark, no formatting loss. And as a free service, it doesn’t even require registration!

How to convert Word to PDF in Windows 7?

To convert Word to PDF in Windows 7, the simplest way is using PDFgear. PDFgear is a free online PDF converter tool for Windows 7. Navigate to on Windows 7, drag and drop your Word file, and the conversion will be done in 2 seconds.

How to save a Word document as a PDF in Word 2007?

Microsoft Word 2007 supports the direct saving of Word documents as PDF. To do so, open a Word document with Microsoft Word 2007, Go to the Files > Save As > Browse > Select Save As Type as PDF(*.pdf) > Click the Save button to save the Word document as a PDF.

How to convert Word to PDF on Mac?

To convert Word to PDF on Mac, go to PDFgear Word to PDF converter, upload your Word file, and it’ll be converted to PDF in 2 seconds. For details, see our guide on converting Word to PDF on Mac.

Does Windows 10 have a Word to PDF converter?

Yes, Windows 10 has an inbuilt Word to PDF converter – Microsoft Word. It has native support for converting Word documents to PDFs. First, open up the Word document in Microsoft Word, go to Files, click Save as from the dropdown, and select Save As Type as PDF(*.pdf).

Is PDFgear safe?

PDFgear is a safe tool. PDFgear is a TLS-encrypted service under ISO 27001 standardization. The service is completely safe and PDFgear will not save your uploaded files.

Video Tutorial


After learning about the three easiest methods to convert MS Word to PDF on Windows 10, I’m sure you’ve benefited from this guide and have found yourself the solution that fits you most.

To convert Word to PDF, the Microsoft Word method prevails when dealing with small and simple Word documents, while the Acrobat method fits users who have Adobe Acrobat already installed on their computers.

I personally, in light of the handiness and the accessibility of mobile phones, would go for the free online tool PDFgear. And the best part is that it’s completely free to use and unlimited, so it’s highly recommended to give PDFgear a try!

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