4 Effective Ways to Convert XML to PDF: Detailed Guide

XML (Extensible Markup Language) is a commonly used programming language to structure, store and transmit data on the Internet. An XML file is a text-based document that can be easily edited. But sometimes for data security or standardized document sharing considerations, a better choice is to convert XML to PDF.

You may find it a little difficult. Don’t worry, this article will introduce four different tools, including online/offline, free/paid, to help you easily complete XML to PDF conversion.

Convert XML to PDF with Formatting Retained

First of all, the first tool we recommend is PDFgear, a completely free all-in-one PDF editor. In the field of PDF conversion, PDFgear’s performance is extraordinary. It supports converting files in 6 formats to PDF, including converting Image, PPT, Word to PDF, etc. Professional, fast and preserves original formatting.

In addition, the biggest advantage of PDFgear is that it supports batch processing and has no restrictions on file size or quantity. Very suitable for converting large batches of XML files at one time.

However, although PDFgear cannot directly convert XML files to PDF, it does provide a TXT to PDF option. Simply save text-based XML as a TXT file and quickly convert it to PDF.

Step 1. Open the target XML file in Notepad > click “File” > “Save as” > select the save path > Click Save.

Step 2. Download and install PDFgear, open PDFgear > Go to “Converte to PDF” tab > Select “TXT to PDF” tool.

Step 3. Click “Add File” to select and upload the file just converted from XML to TXT locally > select the output path > click “Convert”.

Convert XML to PDF with Adobe

Like PDFgear, industry leader Adobe offers a more straightforward way to save XML to PDF.

As the most authoritative PDF editing software, Adobe can complete almost all PDF processing tasks very quickly and efficiently.

But as we all know, free Adobe Reader only allows users to view and print PDF files. If you want to complete the conversion from XML to PDF, you need to choose Adobe Acrobat Pro, the premium paid version.

Step 1. Open the target XML file in Notepad > click “File” > “Save as” > select the save path > click Save.

Step 2. Open the file you just saved in Adobe Acrobat > Click the “Save” icon in the upper left corner > Select the appropriate storage path and click “OK” to save the file as PDF.

Convert XML to PDF Online

If you don’t want to download any software and are looking for an online method to convert XML to PDF, then don’t miss PDFCandy. PDFCandy is a PDF tool collection platform that provides 47 online tools to help users complete PDF processing work.

In terms of PDF conversion, PDFCandy provides a variety of conversion tools, such as Excel to PDF, PPT to PDF, XML to PDF, etc., to convert files in various formats to PDF anytime and anywhere. Convert and download for free without complicated setup.

However, this online tool also has certain limitations. If you upload too large or too many files, the conversion process will become slow and may even crash.

Step 1. Visit the PDFCandy website and go to the XML to PDF online tool.

Step 2. Click “Add File(s)” to upload the XML file to be converted locally. In addition, you can also choose to upload files from Dropbox or Google Drive.

Step 3. Click “Convert to PDF” to convert XML to PDF online.

Step 4. After the conversion is completed, click “Download File” to save the converted PDF file.

Convert XML to PDF with Word

In addition to the professional PDF processing tools mentioned above, Microsoft Word can also be used to process PDF files. Microsoft Word can quickly convert XML to PDF in Windows without downloading more additional software.

However, this method may not be suitable for complex XML structures. Since Word does not fully support XML functionality, there is some risk of data loss. And this method is only suitable for processing a small number of XML documents, because Microsoft Word can only convert files manually one by one.

Step 1. Open the XML file in Microsoft Word and click “ok” in the pop-up window.

Step 2. Click “File” in the upper left corner to enter the file management interface.

Step 3. Click “Print” > Select “Microsoft Print to PDF” in Printer > Click “Print” > Customize the file name and storage path and click “OK”.

Conclusion

Converting XML files to PDF is very easy, as long as you choose the right tool. This article introduces a total of 4 different tools to help users complete the conversion task. There are different options for online and offline. We believe you can find the one that suits you.

But our most recommended tool is PDFgear. Not only can it perfectly complete the XML to PDF conversion task, it can also convert PDFs to XML files. It is a professional AI PDF editor that can help you complete all subsequent PDF editing tasks. The best part is that PDFgear is completely free!