[3 Ways]How to Annotate a PDF on Windows

Summary :

In this post, you’ll discover four easy ways to annotate a PDF on a Windows PC, including using a free PDF editor, an online tool, and Adobe Acrobat Reader

Table of Contents

Annotate PDF on Windows

Annotate PDF on Windows

PDFs are the most widely used document formats for sharing content across devices. However, there are times when you may want to mark up a PDF, highlight some text, or annotate something on the file.

This is where you’ll need tools for annotating your PDF files easily. Let’s explore a few methods that will help you learn how to annotate PDFs on Windows.

How to Annotate PDF on Windows with a Free PDF Editor

PDFgear is an easy-to-use PDF tool for efficient PDF management. Its annotation feature helps you leave shareable comments, and add e-signatures, text, and shapes to a PDF.

Besides, you can highlight, strikethrough, and underline certain text in a PDF file. Customizing stamps for file approval or rejection is no longer a tricky task.

PDFgear – Free PDF Annotator for Windows PC

PDFgear offers a free PDF annotating feature for adding notes and comments to your PDF documents, streamlining the file review process.

In only 3 steps, you can effortlessly mark up a PDF on Windows with PDFgear:

Step 1. Add a PDF to PDFgear

Install and launch PDFgear on your device. Click on “Open File” to add the file to PDFgear. You will need to browse through your files and add them to the PDFgear interface.

Add a PDF File to PDFgear

Add a PDF File to PDFgear

Step 2. Select the Annotata Option

Click on the “Comment” tab on the main menu and get multiple annotation options below.

  • Highlight or underline important content.
  • Strikethrough mistaken text.
  • Hand-draw lines, use Rectangle and Oval to emphasize certain content.
  • Create a note on PDF, and more.
Annotate a PDF in PDFgear

Annotate a PDF in PDFgear

Step 3. Save the Annotated PDF

After all annotation, click the “Save as” button on the upper left menu bar to save the edited file.

Save the Annotated PDF in PDFgear

Save the Annotated PDF in PDFgear

How to Annotate PDF on Windows Online for Free

If you prefer not to install anything to help annotate PDF files, an online PDF editor would be a boon.

PDFgear offers a free web-based PDF tool that meets most of your file annotation needs, including adding comments, shapes, and stamps, to name a few.

Here is how to use an online tool to annotate a PDF on Windows:

Step 1. Upload PDF to PDFgear Online

Visit PDFgear online and click the “Upload PDF files” button to browse for and add the PDF file.

Upload PDF to PDFgear Online

Upload PDF to PDFgear Online

Step 2. Open the Annotation Toolbar

Once the file has been added to the tool, look for the option for adding annotations. You should find it at the top right corner of the screen. Clicking on it will bring the annotation toolbar.

Open the Annotate Tools

Open the Annotate Tools

Step 3. Add Annotations to the PDF

You can add text, stamp, highlight, and handwritten notes based on what you want to do with the file.

Annotate a PDF on Windows Online

Annotate a PDF on Windows Online

How to Annotate PDFs on Windows with Adobe Acrobat Reader

Adobe Acrobat Reader is a well-known PDF reader. Coming straight from the horse’s mouth, Adobe Acrobat Reader is a reliable choice for viewing and annotating PDF files on Windows. The annotation feature available on Adobe Acrobat Reader lets you comment on the file with easy steps:

Step 1: If you haven’t installed Adobe Acrobat, download and install it from the official Adobe site.

Step 2: Click “Menu” > Choose “Open” to browse for and add your PDF file to the tool.

Open a PDF in Acrobat

Open a PDF in Acrobat

Step 3: From the sidebar, choose the text, sign, highlight, and other annotation options as per your preferences. You can add up stamps and other options as per your individual needs.

Annotate a PDF in Acrobat Reader

Annotate a PDF in Acrobat Reader


Can you mark up a PDF on Windows?

Yes. As mentioned in this post. PDFgear is a handy and free tool for you to mark up a PDF. It allows you to add visual elements like annotations, sticky notes, highlights, comments, shapes, and more to a PDF that can stress or clarify important content within the document.

Does Windows 10 have a PDF editor?

Yes, Windows 10 has a basic PDF editor-the Microsoft Edge web browser. It enables users to view, annotate, and edit PDFs with basic features. For advanced editing, consider a professional third-party tool like PDFgear.

Can I annotate a PDF in Chrome?

You can not annotate a PDF using Chrome’s native PDF viewer. However, you can annotate by using an extension or web-based tool such as PDFgear. It allows you to highlight, underline, annotate, and draw on PDFs directly within the Chrome browser.


Adding an annotation to your PDF files is the best way to make the best of two-way communication in reports and other feedback. An ability to add markups and highlights can help achieve the much-needed ease of reading.

The methods outlined above should help you in your task. However, the PDFgear with special tools for both online and offline annotation should make it the best free tool with full-fledged PDF management.

More Related Articles