How to Change Existing Text in PDF in Three Steps

Summary :

While PDF documents are typically intended to be unmodifiable, there exist tools that enable users to directly edit their content. In this guide, our team has evaluated and compiled the best options and practices for achieving this. Continue reading to discover more.

Table of Contents

How to Edit Existing Text in PDF

How to Edit Existing Text in PDF

PDF (Portable Document Format) files have become the standard for sharing and distributing documents while preserving their original content. However, there are situations where the need to modify existing text in a PDF document arises.

Whether you’re correcting a typo, updating information, or making revisions, the ability to edit PDF text is invaluable.

In this guide, we’ll demonstrate two efficient methods for changing existing text in a PDF using professional, all-in-one software solutions.

Edit PDFs with Adobe Acrobat

Adobe Acrobat empowers users to modify existing text, including deletion, editing, text size adjustments, and even image edits, much like a word processing document. It is often the preferred choice for many business users due to its inclusion in premium plans, although it does require substantial storage and processing capabilities on your device.

Step 1. Open the PDF File

Launch Adobe Acrobat on your computer and open the PDF file you wish to edit. Alternatively, right-click on the PDF file and select “Open with Adobe Acrobat.”

Open the PDF File with Adobe Acrobat

Open the PDF File with Adobe Acrobat

Step 2. Select the Text to Edit

Click on the “Edit PDF” tool located in the toolbar. Highlight the text you intend to change by clicking and dragging your mouse to select the desired text.

Select Edit a PDF Under Toolbar

Select Edit a PDF Under Toolbar

Step 3. Edit the Text

Once the text is selected, you can make changes directly within the text box. You have the flexibility to delete, add, or modify the text as needed. Additionally, you can adjust text size, font, and formatting using the text editing tools provided in Adobe Acrobat. After making your edits, save the PDF document.

Make Edits to Selected Text Inside the Editable Area

Make Edits to Selected Text Inside the Editable Area

Using PDFgear for PDF Modifications

PDFgear¬†presents an alternative method for editing PDF text that is entirely free and doesn’t require any sign-up.

Unlike the process of adding text boxes over existing content, PDFgear allows users to directly edit text and images within PDF files. Furthermore, it is compatible with both Windows and macOS operating systems, alongside a fully featured online version for added convenience.

Step 1. Open the PDF File

Launch PDFgear and click on “Open File” to select the PDF file you want to edit.

Launch PDFgear and Open PDF File

Launch PDFgear and Open PDF File

Step 2. Access the Editor

To access the “Edit Text” feature, simply navigate to the toolbar at the top of the screen. Clicking on it will direct you to the editing mode, where you will be presented with editable areas within the document.

Navigate to Edit Text in the Toolbar

Navigate to Edit Text in the Toolbar

Step. 3 Edit the Text

Select the text you want to change by clicking on it. Begin typing to replace the existing text. You can also utilize the formatting options to adjust the font, size, and style.

Start Editing in Textarea

Start Editing in Textarea

Final Thoughts

Editing the content within a PDF may seem daunting, but it’s entirely achievable. The ability to modify existing text in a PDF is essential for various purposes, from correcting errors to updating information. Adobe Acrobat, with its robust feature set and backing from Adobe’s product line, is a powerful choice for business users. However, it may require substantial device resources and financial investment in its membership plan.

On the other hand, PDFgear¬†offers a viable alternative. It’s completely free with no hidden costs, no intrusive ads, and no sign-up requirements. It allows for direct text and image edits within PDF files and is compatible with both Windows and macOS. The choice between these methods ultimately depends on your specific needs and preferences. Both options empower you to efficiently make necessary changes to your PDF documents.

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