How To Add Header and Footer in PDF on Windows and Mac

Last updated on December 20, 2023

Summary :

Headers and footers in PDFs effectively reduces empty space and improve the overall reading experience. Learn about top 3 methods to quickly add headers, footers, and page numbers to PDFs.

Content Table

How To Add Header and Footer in PDF

How To Add Header and Footer in PDF

A header is usually commonly used to display the section name, time, company micro-label, etc. The footer is usually used to add page numbers, dates, file names author names, etc.

Here you will learn how to add a header and footer in PDF. No worries, a completely free solution is covered in this guide.

ūüĎČ You can directly download the free PDF footer editor recommended in this guide.

How To Add Header and Footer in PDF for FREE

PDFgear is a completely free PDF editor for Windows, Mac, and iOS that allows you to easily manage PDF documents. You can quickly highlight, comment, annotate, underline, and more with the help of PDFgear. Like adding comments, stamps, watermarks, headers and footers, and text boxes, the logic of these operations is also very simple.

Best Free PDF Footer Editor

Free to add customizable and editable footers and headers to PDF pages with ease.

The following will provide you with a detailed introduction to how to add headers and footers through PDFgear.

Step 1. Import PDF to PDFgear

First,¬†download and install the PDFgear software. Then¬†fire up PDFgear > Click “Open File” > Select a PDF from your device to import the document.

Import PDF to PDFgear

Import PDF to PDFgear

Step 2. Add Headers and Footers to PDF

Navigate to the “Edit” button > Find the “Header & Footer” > Click “Add”.¬†You have the option to update or delete the headers or footers that have been added.

Add Header and Footer in PDF in PDFgear

Add Header and Footer in PDF in PDFgear

Step 3. Customize the Header and Footer

In the pop-up window, you can customize the header and footer to be added by configuring and selecting specific parameters.

Set Header and Footer Parameters and Styles in PDFgear

Set Header and Footer Parameters and Styles in PDFgear

Step 4. Save PDF with Header & Footer

Once you have completed all the settings, you can save the modified document.¬†Click the third “Save as” button located at the top left to choose the desired file location and save it there.

Save as PDF Document from PDFgear

Save as PDF Document from PDFgear

How To Add Header and Footer in PDF Using Adobe Acrobat

Adobe Acrobat is certainly a professional tool for processing PDF documents that are recognized by all. Whether you want to edit, print, convert, annotate PDFs or merge, rotate, or crop PDFs, Adobe Acrobat can easily meet your needs.

Quickly learn how to add headers and footers in Adobe Acrobat.

Step 1. To open the PDF with Adobe Acrobat, right-click on the file and select “Open with Adobe Acrobat.” Then, in the tools menu bar on the right side, choose “Edit PDF” to quickly enter the editing mode.

Open PDF in Adobe Acrobat

Open PDF in Adobe Acrobat

Step 2.¬†Select the “Header & Footer” drop-down box > Click “Add”¬†to call out¬†the header and footer pop-up window.

Locate the Add Header & Footer Function Button in Adobe Acrobat

Locate the Add Header & Footer Function Button in Adobe Acrobat

Step 3. In the pop-up window, you can add the header and footer to the PDF for personalized settings, font, size, color, format, border, location, etc. You can view the changes in the settings within the Preview Panel below. Once your requirements are fulfilled, click “OK” to make the final addition.

Customize the Header and Footer in Adobe Acrobat

Customize the Header and Footer in Adobe Acrobat

How To Add Header and Footer in PDF Via Microsoft Word

Microsoft Word is a document editing tool with a myriad of hidden features. As long as you are good at discovering and digging, it will become a huge thrust in your work. Here is the introduction on how to add a PDF header and footer in Microsoft Word with screenshots and texts.

Step 1. Start Microsoft Word >¬†Locate “File” > Click “Open” on the left side > Browse the computer files to add PDF files.

As it is not a professional tool for opening or editing PDF documents, you will receive a reminder. In this case, you can simply click “OK.” to continue.¬†Alternatively, you can go to¬†PDFgear Online PDF to Word Converter to convert the format before proceeding.

Open PDF in Microsoft Word

Open PDF in Microsoft Word

Step 2. Navigate to the third function button “Insert” on the left >¬†Click on¬†the “Header”¬†or “Footer” buttons.

Please note that you need to add a header and a footer separately. You can choose to add them from existing templates or you can customize them.

Adding Headers and Footers in Microsoft Word

Adding Headers and Footers in Microsoft Word

Step 3: You can select a preset style for the headers and footers from the available options in the drop-down menu.

Alternatively, by choosing “Edit Header” or “Edit Footer” in the drop-down menu, you will enter the editing mode for the respective section. In the toolbar above, you can add content and adjust the parameters for your headers and footers.

Set the Parameters of the Header and Footer in Microsoft Word

Set the Parameters of the Header and Footer in Microsoft Word

Step 4. Click “File” > “Save as” to select the storage location¬†and the document format.

Save as PDF from Microsoft Word

Save as PDF from Microsoft Word

Video Guide

A detailed tutorial video for you to learn how to add a heater and footer in PDF quickly.

FAQs

How To Add Headers and Footers Without Acrobat?

Many people are discouraged by the high subscription fee of Acrobat. Therefore, if there is completely free software to replace Acrobat, will you choose it? PDFgear allows you to add headers and footers by clicking “Edit” – “Header and Footer” after importing the PDF.

How Do I Add a Header Image to a PDF?

When you want to add an image to a header or footer section, what should you do? First of all, in PDFgear edit mode, find the “Edit” – “Watermark” – “Creadte Watermark”. Then select the location of the image in a pop-up box.

Can I customize the font, size, and color of the header and footer?

Yes, in PDFgear, you can customize the font, size, and color of the header and footer to match your requirements and preferences.

Can I add page numbers to the header and footer?

Yes, you can add page numbers to the header and footer of your PDF document, such as showing page numbers in the center, right, or left.

Can I remove the header or footer from a PDF document?

Yes, you can remove the header or footer from a PDF document in PDFgear.

How to align header and footer with the text and page margins?

The built-in alignment feature in PDFgear allows you to position the header and footer precisely on the top or bottom margin of your page. Additionally, you can adjust the left, center, or right alignment of your header and footer.

How to Add a Header and Footer in PDF using PythonÔľü

To add a header and footer in a PDF using Python, you can use the PyPDF2 library to read the existing PDF and the reportlab library to create a new PDF with the header and footer. Then, you can merge the contents of the original PDF with the new PDF.

Conclusion

Adding headers and footers can enhance the standardization and visual appeal of your PDF document. The aforementioned three methods provide options for you to choose from. PDFgear allows you to utilize it on Windows, Mac, or iOS systems. Furthermore, it is not constrained by network limitations, enabling you to select either the online tool or offline software based on your requirements.

Therefore, if you are seeking a budget-friendly solution, we recommend giving PDFgear a try as a PDF editor.

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