How to Add Page Numbers to a PDF on Windows and Mac

Summary :

Page numbers act as digital markers for easy navigation and search in PDFs, especially in larger files. This article outlines two methods on Windows and Mac for adding page numbers.

Table of Contents

How to Add Page Numbers to a PDF

How to Add Page Numbers to a PDF

Adding numeric page numbers to PDFs not only makes it easier for viewers to locate them but also for users to sort them. When you need to print a PDF document, if the document has page numbers, then you will find it very convenient and easy to organize and bind.

So, when you create a PDF document you need to encode their pages to facilitate their own or your work partners’ access.

How to efficiently add digital page numbers to PDF? Please read on, you will find a suitable and practical solution in this article.

How to Add Page Numbers to a PDF Free

PDFgear is a cross-platform, one-stop solution for PDF for Windows, Mac, and iOS. You can export any format to PDF or convert PDF to any other format with PDFgear. Also, you can compress, crop, scan, delete, read, or write on PDFs with PDFgear Editor.

PDFgear provides you with a completely free service and you can enjoy the joy of batch-processing files quickly. Of course, it is easy to add digital page numbers to PDF files through PDFgear.

Before adding page numbers if you find your PDFs wrongly located, you can use PDFgear to first rearrange PDF pages.

You can get PDFgear with one click below.

PDFgear – Free Edit PDF Documents

PDFgear is a free, secure, full-featured, and user-friendly PDF editor, making it the top choice for Windows, macOS, and iOS compatibility.

Step 1. Open PDFgear Tool

Double-click the PDFgear logo to open it. You can find all the solutions for PDF in the main interface or covered by PDFgear. Click the “Open File” button above to import PDFs.

Add PDF to PDFgear

Add PDF to PDFgear

Step 2. Add Page Numbers to the PDF with PDFgear

After you upload the PDF to PDFgear, you will automatically enter PDF editing mode.

Click EditPage Number > Add in the toolbar above to add the page numbers. Under this ribbon, you can also add a signature to the PDF. This may be useful for you in the future for contract or project book signing.

Hint: Converting pages to PDF to create customized PDF documents is also supported in PDFgear.

Add Page Numbers in Edit Mode by PDFgear

Add Page Numbers in Edit Mode by PDFgear

Step 3. Set the Page Number in PDFgear

Set and change the specific parameters of Style, Position, Alignment, Range, Subset, and Margin > Click “OK” at the bottom right corner of the pop-up box to automatically add digital page numbers.

Set Page Numbers Parameters According to Your Needs in PDFgear

Set Page Numbers Parameters According to Your Needs in PDFgear

Step 4. Save PDF from PDFgear

Generally, you only need a few seconds to successfully add the page numbers to your PDF file.

Click the “save as” button in the upper left corner to download the file. Sometimes when you want to assign work, you can also choose to save one page of a pdf.

Save PDF Files to Your Device from PDFgear

Save PDF Files to Your Device from PDFgear

How to Add Page Number to a PDF with Adobe Acrobat Pro

Adobe Acrobat provides the feature of adding page numbers to a PDF. However, to access this feature, you need to upgrade to Adobe Acrobat Pro. Read on to learn more about the introductions and benefits of upgrading.

Step 1.  Install Adobe Acrobat on your device > Fire up the software > Locate File tab > Open > Choose a file from your device.

Import a PDF to Adobe Acrobat Pro

Import a PDF to Adobe Acrobat Pro

Step 2. Click Edit PDF on the right toolbar > Navigate to Header & Footer > Add.

Click the Header & Footer button

Click the Header & Footer button

Step 3. In the pop-up window, click Insert Page Number > Set the start page number and format > Click OK.

Add the Page Number to the PDF

Add the Page Number to the PDF

How to Add Page Number to a PDF Using Microsoft Word

In addition to providing operations related to Word files, Microsoft Word can also offer solutions for your PDF files. It can directly convert your PDF into Word documents and open them.

Step 1. Select the PDF file > Right-click the mouse > Hover over Open with > Choose Microsoft Word. (if Microsoft Word is not shown in the options, click choose another app to search)

Open a PDF in Microsoft Word

Open a PDF in Microsoft Word

Step 2. Click Insert > Locate Page Number drop-down menu > Choose a preset simple to add.

Add the Page Number with Microsoft Word

Add the Page Number with Microsoft Word

Step 3.  Click File tab > Save As > Browse > Choose the type as PDF > Name your file > Click OK.

Download the PDF

Download the PDF

Add Page Number to A PDF: FAQs

Is It Possible to Automatically Add Page Numbers to a PDF?

For a large PDF file, it is a complicated operation to add page numbers, if you can add page numbers automatically then it will become very efficient. When you have PDFgear installed on your device, you can directly click Edit > Page Number > Add > Apply the digital page numbers automatically.

How to Repair the Page Number in the PDF?

If you encounter page numbering issues in a PDF, PDFgear can automatically update or reset the page numbers for you, providing a quick and easy solution.

Can You Edit Page Numbers in PDF?

PDFgear can help you solve this problem. Download PDFgear > Upload a pdf file > Click the Edit button > Select the Page Number > Add the page number. Whether you are Windows, macOS, or iOS system, it is supported.

Why Do Page Numbers Not Show up in a PDF Sometimes?

In this case, you can try to hold down the keyboard “Alt” and “F9” to make the field or page number show up.

Conclusion

Through the overview of this article, I think you have understood how you should add digital page numbers to your PDF files on Windows and Mac with the help of different tools to have a more comprehensive understanding of the steps and methods. You can choose different ways to try according to your needs.

Of course, here is the most recommended PDFgear, because it is a completely free tool without file size and quantity limits. And it is suitable for all devices, you do not have to worry about the limitations of the platform.

So, if you need to add page numbers to PDF files, PDFgear can help you provide a free and efficient solution. And there are other useful things it does like adding links to your PDF.

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