2 Efficient Ways to Create a Drop-Down List in PDF

Summary :

Adding a drop-down list in PDFs is doable with Adobe, yet is indeed pricey. This page also presents one free & online alternative method for creating a drop-down menu in a PDF.

Table of Contents

How to Create a Drop-Down List in PDF

How to Create a Drop-Down List in PDF

Drop-down menus are collapsible list boxes, commonly employed in interactive PDFs. This is doable with Adobe Acrobat Pro, but with a paid subscription.

Luckily, you can also insert dropdowns to PDF online for free, and even make fillable PDF forms with Acrobat.

Create Drop-Down Lists in PDF Online FREE

PDFgear stands out as the best free alternative to Adobe, and it works online.

It performs well in PDF editing, and as for PDF form filling, PDFgear enables you to insert checkboxes, radio buttons, fillable text boxes, list boxes, and drop-down lists, etc.

Best Free PDF Form Filler

Fill out and sign on PDFs with fillable form fields, checkboxes, dropdowns, list boxes for free.

Absolutely no registration, no subscription, no installation, and no watermarks – PDFgear is your go-to tool for effortlessly creating drop-down lists in PDFs.

Step 1. Upload PDF to PDFgear

Access PDFgear Online Editor > Click “Upload PDF files” > Choose a PDF to add.

Open a PDF in PDFgear Online Editor

Open a PDF in PDFgear Online Editor

Step 2. Find the “Drop Down” Button

Click the “Add and Edit Form Fields” toolbar > Click the “Drop Down” Button > Place the drop-down box on the position you desire.

Place the Drop Down Box in the PDF

Place the Drop Down Box in the PDF

Step 3. List the Items

Double-click the drop-down box > A pop-up named “Drop Down Properties” appears > Click “OPTIONS” > Type the “Item Name” > Hit “ADD”.

All items you add will be placed on the “Dropdown Item List” below. Order the items is available using the “Up” and “Down” buttons. Finally, click “OK”.

Add the Items in the Drop-Down List

Add the Items in the Drop-Down List

Step 4. Customize the Drop-Down Box

The default fill color for the drop-down box is blue. If you wish to modify this color, you can do so by double-clicking the box, which will bring up the Drop Down Properties pop-up window.

Within this window, selecting the “Appearance” option allows you to customize various aspects, including text font, size, boldness, italics, position, and text color.

You can also adjust the fill color, border color, and thickness according to your preferences. If desired, you can even incorporate underlines or strikethroughs to the text.

Adjust the Drop Down Box

Adjust the Drop Down Box

Once you have confirmed that all the settings are complete, you can click the “Add and Edit Form Fields” toolbar again to view the final result. Then click the “Save” button to download the PDF on your device.

Save the PDF from PDFgear

Save the PDF from PDFgear

Create a Drop-Down List in PDFs with Adobe

Adobe is a reliable option for PDF tasks like filling out and signing PDFs. If you intend to create or add a drop-down menu to PDFs, Adobe Acrobat Pro is the appropriate choice. Unfortunately, the free version, Adobe Acrobat Reader, does not support this functionality, it is available with the Acrobat Standard subscription.

Step 1. Download and install Adobe Acrobat. Fire up Adobe Acrobat Pro > Click Tools > Find Prepare Form.

You have the option to open a file from your device or scanner, or you can choose to create a new one.

Open a PDF with Adobe Acrobat Pro

Open a PDF with Adobe Acrobat Pro

Step 2. Navigate to the “Drop Down” button > Place the box in the location you like > Click “All Properties” to call out a pop-up window.

Add a Drop Down Menu in Adobe

Add a Drop Down Menu in Adobe

Step 3. To add the listed items, choose “Options” > Type the item > Click “Add” > Repeat this step to add all the items.

Add Item Lists in the Drop-Down

Add Item Lists in the Drop-Down

Step 4. Locate “Appearance” > Set the borders and colors of the drop-down > Customize the font size, color, and type for the listed items.

Furthermore, you have the flexibility to configure the position, action, format, and various other features within the Dropdown Properties.

Customize the Appearance

Customize the Appearance

Step 5. Click “Preview” to see the final effect of the drop-down box.

Preview the Outcome

Preview the Outcome

FAQs

Can You Create a Dropdown List in PDF for Free?

Indeed, PDFgear provides a free way to create and incorporate dropdown lists into PDFs, with both online and offline options.

If you have a stable Internet connection, the PDFgear online editor is a suitable choice. However, for larger PDFs exceeding 50MB, it’s a smart move to download PDFgear and process them offline.

How Do I Edit the Existing Dropdown List in PDF?

When you need to edit an existing dropdown list in PDF, you can upload it to PDFgear online editor > Click “Add and Edit Form Field” > Double-click the drop-down menu > modify the lists in the “OPTIONS” tab.

How Can I Change the Order of the Items in the Drop-Down Box?

PDFgear provides a user-friendly method to rearrange items within a dropdown menu. Upload the PDF to PDFgear > Double-click on the dropdown > Select the “OPTIONS” tab > Click on the items you wish to reposition > Utilize the Down/Up button.

What is a drop-down list in a PDF?

A drop-down list in a PDF is an interactive form element that allows users to choose one option from a predefined list of items. This feature is useful for creating forms, surveys, or questionnaires where you want to limit the possible responses.

How can I pre-populate a drop-down list with options?

When creating a drop-down list in a PDF, you can pre-populate it with options by adding items in the form editing interface. In most software like PDFgear, you can do this by double-clicking the drop-down list field, navigating to the “Options” tab, and adding the desired items.

Can I export the data collected from a drop-down list in a PDF?

In Adobe Acrobat Pro, you can go to “Tools” > “Prepare Form” and click on “More” > “Export Data” to export the form data.

Conclusion

If you don’t already have an Adobe subscription, we recommend giving PDFgear a try to handle your PDF-related tasks. PDFgear offers a versatile set of features that go beyond drop-down menus, including capabilities such as cropping, converting, splitting, rotating, merging, and compressing PDFs, all within a single, user-friendly platform. This way, you can efficiently manage a wide range of PDF-related needs without the need for an Adobe subscription.

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