3 Free Methods to Insert PDF into Excel

Summary :

Are you looking for a convenient way to embed PDF documents in your Excel sheets? Look no further. This post introduces three distinct techniques, each free and highly efficient for accomplishing the task.

Table of Contents

How to Insert PDF into Excel

How to Insert PDF into Excel

Excel employs tables for efficient data management, providing clarity and visibility of information at a glance. Integrating PDFs into Excel allows for the consolidation and clarification of data, enhancing accessibility and organization within your spreadsheets.

If you’re unsure about importing PDFs into Excel, you’ve landed in the right place. This post will guide you through three straightforward methods on how to seamlessly insert a PDF file into Excel.

How to Insert PDF Into Excel Online

If your PDF file contains various types of data that you’d like to import into Excel, the most straightforward approach is to convert the PDF to an Excel file. This will allow you to easily edit the data within Excel.

You can find a video tutorial on how to convert PDFs to editable Excel files using PDFgear below.

Step 1. Upload PDF File to the Online Converter

Open your web browser and go to the PDFgear Online PDF to Excel Converter page.

This tool is compatible with Windows, Mac, Linux, iOS, and Android systems, and anyone can access the online converter for free.

Upload a PDF File

Upload a PDF File

Click the “Choose files” button in the middle to add your PDF file, or simply drag and drop your PDF to convert it to Excel.

Step 2. Convert PDF to Excel

Once the PDF file is successfully uploaded, PDFgear will automatically initiate the conversion task and convert the PDF to Excel within 3 seconds.

Convert PDF to Excel

Convert PDF to Excel

When the conversion is complete, PDFgear will provide a button to download your converted Excel file. Click it to save the Excel file to your computer.

Step 3. Paste the Content to Excel

You can then open the converted Excel file to copy its content and paste it into another Excel document.

PDFgear online tool is free but limits files up to 50MB, and it can only be used when you have an Internet connection. However, the offline version of PDFgear is a robust application supporting batch converting without file size and quantity limits.

So why wait? Download PDFgear today and experience the power of seamless PDF to Excel conversion.

PDFgear – Free Convert PDF Documents

PDFgear facilitates the batch conversion of PDF documents into Excel with just a few clicks, devoid of any file size or quantity limitations.

How to Insert PDF Into Excel 365

Inserting a PDF into Excel as an object preserves the formatting of the PDF file, making it a practical method. You don’t need to download any third-party software; you can insert a PDF into Excel directly.

Step 1. Open an Excel Document

After opening the Excel document, navigate to the “Insert” > “Object” button in the top menu bar.

Click to Insert the Object

Click to Insert the Object

Step 2. Insert PDF into Excel

In the pop-up dialog box, switch to the “Create from File” tab, then click the “Browse” button to select the PDF document for insertion. Finally, click “Insert.”

Create the Object from File

Create the Object from the File

Step 3. Change the Icon in Microsoft Excel

Choose “Display as icon,” then click the “Change icon” option to add caption text to your PDF file. Click the “OK” button to complete the process.

Select to Change Icon

Select to Change Icon

How to Insert PDF Into Excel as an Image

Inserting a PDF as a picture into Excel is one of the fastest ways. Here’s how to insert PDF into Excel using the step-by-step steps below. You can convert PDF to PNG or convert PDF to JPG quickly with the help of PDFgear.

Step 1. Open a PDF in PDFgear

Once you’ve opened PDFgear, use the “Open PDF” button on the Home window to import your PDF file.

Open a PDF File

Open a PDF File

Step 2: Convert the PDF to an Image

Navigate to the Tools tab and choose “PDF to PNG” or “PDF to JPEG” to transform the PDF into an image file, saving it locally.

Convert PDF to Image

Convert PDF to Image

Step 3. Embed PDF into Excel

Access your Excel document, and select “Insert” > “Picture.” Pick the converted image from your local folder to insert it.

Insert the PDF as A Picture

Insert the PDF as A Picture

How to Insert PDF Into Excel: FAQs

Can you insert a link to a PDF in Excel?

Open the spreadsheet, go to the “Insert” tab, click “Picture,” and insert the PDF into Excel as an image. Right-click the embedded picture in Excel, select “Link,” choose a PDF file, and link it to the picture.

What is the shortcut key to insert PDF into Excel?

There is currently no shortcut key to insert PDF into Excel, you can only follow the above method to click to complete the operation manually.

How to edit a PDF before inserting it into Excel?

Launch PDFgear and open the PDF file you want to edit. Use PDFgear’s editing tools to make necessary changes, such as adding, deleting, or modifying text, images, and elements. Save the edited PDF file using the “File” or “Save As” option within PDFgear. Now that you have the edited PDF, follow the steps to insert it into Excel as needed using Microsoft Excel.

How to ensure the original formatting in the case of PDF inserted into Excel?

Can you open a PDF document in Excel? Of course, you can, you can open PDF files as objects in Excel. First, create a new blank Excel document, and click “Insert > Object” in the menu once.

Is it possible to insert multiple PDF files into Excel?

When you want to display multiple PDF documents in a form, what should you do? You can create multiple hyperlinks in your form corresponding to PDF documents to achieve this.

The Bottom Line

Inserting PDF into Excel is simple & easy. Microsoft Excel provides options to link, embed, or insert as objects to tailor to specific needs. Use techniques outlined to integrate PDFs into spreadsheets for a dynamic experience.

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