Adobe Redaction Solutions: Detailed and Specific Steps

Last updated on April 15, 2024

Summary :

Adobe has a deep knowledge of PDF processing, so when you want to redact a PDF file will be the first to think of it. This article will introduce you to redacting PDF in Adobe’s detailed steps and can also share a free tool for you to deal with PDF documents.

Table of Contents

How To Redact in Adobe

How To Redact in Adobe

Before you share a PDF with others, you may want to remove some sensitive content from the PDF document.

Adobe Acrobat is a popular PDF software suite available for computer and mobile devices. It allows you to create, open, view, print, annotate, convert, sign PDF files, and more. You can also use Adobe Acrobat to redact information in a PDF.

How do I redact with Adobe Acrobat? Check the step-by-step guide for how to redact a PDF like redacting texts or images in Adobe Acrobat below.

How to Redact Text/Image in a PDF with Adobe Acrobat Pro

Adobe Acrobat Pro is a well-established PDF editor. In addition to helping you with routine tasks like PDF cropping, compression, and conversion, it also offers professional and advanced features such as redaction, printing options, and encrypting PDFs.

Step 1. Navigate to the Redact Tool

Open Adobe Acrobat Pro > Select and load the target PDF document > Click the Tools tab at the toolbar > Hit the Redact option.

Find the Redact Tool in Adobe Acrobat

Find the Redact Tool in Adobe Acrobat

Step 2. Redact Text in PDF

Click the Edit tab > Select Redact Text & Images > Use your mouse to select the target text or image > Adobe Acrobat will mark the selected text/image for redaction.

Mark for Redaction

Mark for Redaction

Step 3. Apply the Redaction

Click the Apply button in the menu bar to redact the text/image in the PDF.

In the pop-up Apply Redactions window, you will be asked if you also want to find and remove hidden data and metadata in the PDF document. Tick the “Sanitize and remove hidden information” option and click OK to confirm the redaction action.

Apply Redaction on the Text

Apply Redaction on the Text

Adobe Acrobat will also find and remove hidden information in the PDF.

Step 4. Save the PDF file as a different file to avoid overwriting the original document.

Content that is marked for redaction will be permanently removed from the PDF. Once you save the PDF, the redaction operation cannot be undone. Therefore, you should create a backup of the PDF to keep the original file before you redact it.

How to Find and Redact Text in a PDF with Adobe Acrobat Pro

If you have many references for some sensitive content in your PDF file, you may use the Find Text feature in Adobe Acrobat to quickly locate and redact the target texts.

Step 1. Still, open the PDF file with Adobe Acrobat on your PC. Click Tools > Redact. Now you should see the Redact menu bar located at the top of your PDF file.

Step 2. Click the drop-down icon next to Redact Text & Images and select Find Text & Redact to open the Search window.

Find Text & Redact Tool

Find Text & Redact Tool

Step 3. In the Search window, you can adjust the text searching settings. You can select where you like to search for the text, e.g., you can choose the current document or all PDF documents. You can also choose to search for a single word or phrase, multiple words or phrases, or patterns like phone numbers/credit cards/email addresses.

Step 4. Type or select the words or phrases that you want to redact and click Search & Remove Text. The items you selected are marked for redaction now. Then you can click Apply to follow the on-screen instructions to apply redactions for the text in the PDF.

To adjust more settings of the redaction tool in Adobe Acrobat, you can click the drop-down icon next to Redact Text & Images and select Properties.

How to Redact a Protected PDF in Adobe Acrobat Pro

If you have a PDF file that is encrypted with a password, you will see a message saying “Editing is not permitted” when you try to edit the secured PDF. If you have the password for the PDF, you can easily redact the protected PDF. Check how to do it below.

Step 1. Open the target PDF document in Adobe Acrobat. If you are asked to enter the password to open the PDF, do it.

Step 2. Click Tools > Protect > Encrypt > Remove Security. Click OK to remove the encryption of the PDF.

Step 3. Then you can edit the PDF document and follow the instructions above to redact the sensitive text or images in the PDF.

Free Adobe Acrobat Alternative to Redact PDF Free

The redaction feature of Adobe Acrobat is not available in Adobe Acrobat Standard DC, Adobe Acrobat Reader, or Acrobat Standard 2020/2017. If you are searching for a free Adobe Acrobat alternative to redact your PDF document for free, you may try PDFgear – a free and professional PDF Editor.

PDFgear can help you redact a PDF with ease.

100% Clean & Safe

Step 1.  Upload the PDF to PDFgear

Download PDFgear from its official website > Click Open File to choose a PDF from your device.

Import the PDF to PDFgear

Import the PDF to PDFgear

Step 2. Redact the Text with the Rectangle Tool

Navigate to the Annotate button > Click Rectangle tool > Box out the area you want to redact.

Choose the Area to Be Redacted

Choose the Area to Be Redacted

Step 3. Change the Color of the Rectangle

Click Fill Color and choose the black color to redact the text in the box.

Redact Text in PDF with PDFgear

Redact Text in PDF with PDFgear

More Features on PDFgear

PDFgear PDF Editor is an all-in-one free PDF software suite. You can use PDFgear to freely read, edit, convert, merge, split, sign PDF files, etc. on Windows, macOS, or iOS devices.

This free PDF tool supports various file formats including PDF, DOCX, DOC, PPTX, PPT, XLSX, XLS, JPEG, PNG, BMP, TXT, and more.

PDFgear is 100% free to use, with no watermark or ads, and requires no registration.

PDFgear also provides some free online PDF tools to help you easily deal with your PDF files online. It offers a free online PDF editor to let you edit PDFs online. More free PDF online tools include PDF to Word, Word to PDF, JPG to PDF, PDF to JPG, PDF to Excel, Compress PDF, Split PDF, and more.

FAQs

How Do I Black Out Text in Adobe PDF?

It is easy for everyone to black out text in Adobe. Open Adobe Acrobat. Click Tools > Redact > Click Edit > Redact Text and Images > Select the text that needs to be redacted > Hit Apply.

Why Can’t I Redact in Adobe?

If you can’t redact a PDF in Adobe, the document may be locked, it is probably because the PDF is locked. You can unlock the document first and then open and redact it. Still, the Redact feature of Adobe is only available for the paid version.

How Do I Get the Redact Tool in Adobe?

The Redact tool is only available for Adobe Acrobat Pro. The free version doesn’t support it. So you should subscribe the Adobe Acrobat Pro and get to redact your PDF by following the above steps in the tutorial video below.

Conclusion

If you have some sensitive information in your PDF document that you want to hide from others, you can use the Redact feature in Adobe Acrobat to easily realize the task.

This post offers a step-by-step guide for how to redact a PDF (text or image) in Adobe Acrobat. Some free Adobe Acrobat alternatives are also listed to help you redact a PDF for free. Hope it helps.

More Related Articles

arrowtop