From Chaos to Clarity: The Ultimate Guide to Renaming PDF Files for Streamlined Management

Last updated on June 19, 2023

Summary :

When you receive a PDF document, do you feel confused because of its naming? Different people have different ways of naming, so to better manage PDF files, you can rename them by operation. This article will introduce you step by step to how to rename PDF files in different ways.

How To Rename PDF File

To efficiently manage, identify, and track PDF files, individuals often invest time in renaming incoming PDF files. This article will be divided into four sections to guide you on renaming PDF files, bulk renaming PDF files, FAQs, and conclusions.

Continue reading for detailed information on these topics.

2 Ways To Rename PDF File

As a crucial means of corporate collaboration and communication, PDF documents are often named based on the preferences of different companies or individuals. In many cases, default names are assigned that have no relevance to the actual content, posing a challenge for easy identification.

Consequently, renaming PDF files has become an essential practice, enabling more convenient file management and classification for efficient workflows.

Rename PDF File With PDFgear

PDFgear is a PDF editor and manager for Windows, Mac, and iOS that helps you handle PDF files efficiently. And you won’t be constantly reminded to upgrade to the paid version when editing PDFs, because it’s completely free.

Here you can learn how to rename PDF File by PDFgear.

Step 1. Install the PDFgear Desktop Program

Go to PDFgear’s official website to download and install PDFgear to your device through the instruction.

Step 2. Upload PDF File to PDFgear

Double-click the desktop icon to open PDFgear software > Tap on the “Open File” button > Browse and select a PDF file to import it to PDFgear.

Browse PDF and Upload to PDFgear

Browse PDF and Upload to PDFgear

Step 3. Rename PDF File with PDFgear

After finishing uploading you will automatically enter the PDF editing mode in PDFgear. All functions will be displayed here, convert, merge, print, scan, crop PDF, comment, highlight, underline, add page number, etc.

Click the third function button in the upper left corner – “Save as” to rename the file in the pop-up window.

Rename Files in PDFgear

Rename Files in PDFgear

Rename PDF Files With Adobe Acrobat

Adobe Acrobat is widely regarded as the most professional PDF processor, offering a comprehensive range of features to meet your daily needs and provide advanced capabilities that can pleasantly surprise you.

When it comes to renaming PDF files, Adobe Acrobat offers a straightforward solution, making the process remarkably simple for you.

Step 1. Navigate to the PDF files that need to rename > Right-click on the mouse > Hover over “open with” > Choose Adobe Acrobat DC.

Open PDF through Adobe Acrobat

Open PDF through Adobe Acrobat

Step 2. At this time you need to upload the PDF document to Adobe’s Cloud Storage by clicking the third function button on the top left.

Upload PDF to Adobe's Cloud

Upload PDF to Adobe’s Cloud

Step 3. When you open the PDF, you will automatically enter the reading mode. At this time, you just need to click the “Home” button on the top left to go back to the home page and click the “Recent” bar.

Back to the Adobe Acrobat Home Page

Back to the Adobe Acrobat Home Page

Step 4. Click “Your files” in the left column to jump to the Adobe Cloud file storage interface > Select the file you just opened > Click on the “Rename” button > Type in a new file name > Click “Rename”.

Rename PDF in Adobe Acrobat

Rename PDF in Adobe Acrobat

How To Rename PDF Files in Bulk

When you only need to rename a single PDF file, regardless of the method you choose, the operation is typically simple and fast. However, during the work, we often receive numerous PDF files, and being able to rename them in bulk would be an excellent option.

Step 1. Put all the PDFs into a folder > Double-click the folder > Navigate to the three points drop-down menu on the top right > Click “Select all”.

Select All the PDF Files in the Folder

Select All the PDF Files in the Folder

Step 2. In the location of the selected file click the right mouse button and select “Rename” to rename the file. Or you can directly use the shortcut key “F2” to enter the renaming procedure.

Rename PDF Files in Bulk

Rename PDF Files in Bulk


How To Rename a PDF File on Android?

You can certainly rename a PDF file on your Android device. All you need to do is open the file via Google and select the “Rename” button in the drop-down box in the upper right corner to rename it.

Why Can’t I Rename My PDF File?

When you click to rename a PDF document but was reminded that this operation can not be done, what is the reason? Firstly, it may be because you have clocked the file in another program. The second may be because the file no longer exists. The third is that you create a name that does not meet the rules. The fourth may be because there is a problem with the file itself.

How Do I Rename a PDF in an Email?

Want to rename a PDF file in an email, you can first find the file you want to edit, and then in the three points on the right side of the file options down box, select “Rename”, and then edit the name after clicking the “Approve “button.

Can I Rename a PDF File Automatically?

When you have a lot of files that need to be renamed, you can use Adobe Acrobat to help you automatically generate the naming. First of all, start Adobe Acrobat, and then click on “Plug-ins” > “Auto-Rename PDF Files…”, followed by the choice of “Text From Location “, click “Next” type in the parameters, and click “OK “.


Renaming PDF files enables better classification and quick retrieval when you need to access them. By naming PDF files according to your personal preferences, you can easily locate them when required. Therefore, the process of renaming PDF files is crucial, and you can enhance efficiency by using free software like PDFgear to accomplish this task.

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