How to Scan a Document to Email on iPhone/Android/Windows/Mac

In the digital age, the need to scan and fax documents via email is common. Sending digital information makes work and life more convenient, saving time and resources.

This article provides five effective ways to simplify this task, whether you are using iPhone, Android, Windows, or Mac to easily scan and email documents.

Read on to see the specific steps on how to scan a document to email.

How to Scan Documents from Printer To Email

Scanning documents directly from the printer is an efficient and fast way to convert physical documents into digital documents. Most current models of multifunction printers have the ability to scan documents to e-mail.

Simplify the process of scanning documents without resorting to a calculator.

Step 1. Place the document face down on the printer. Make sure the right corner of the document is facing the correct end.

Step 2. Click “Scan” on the main screen of the printer control panel > Select “Scan to Email”.

Step 3. Follow the prompts to enter the recipient’s email address and any other necessary information.

Step 4. You can click “Option” to configure document settings

Step 5. Click “Send” to send the scanned document to the recipient’s email address.

This method is fast and convenient, helping you save time and increase efficiency. But when you don’t have a professional multi-function printer around you, you may need the following methods.

How to Scan a Document to Email on iPhone

If you need to scan a document, a smartphone is often the most convenient option. Scanning documents to email on iPhone is fast and affordable. In addition to a variety of scanning apps on iPhone, the iPhone camera provides users with an easy way to capture clear images and convert them into digital documents.

Here are the steps to scan a document to email on iPhone:

Step 1. Open the email application on your device and create a draft email.

Step 2. Fill in the recipient’s email address, email subject, and other information.

Step 3. Click on the email body where you want to insert the scanned copy to open the device keyboard > click on the file scan icon above the keyboard.

Step 4. Place the document in the middle of the camera viewfinder and the iPhone Camera will automatically capture the image of the document.

Step 5. Scan all the pages you want to insert into the email one by one, and then press “Save” to add all pages to one PDF and add it as an attachment to the email.

How to Scan a Document to Email on Android

In addition to iPhone, Android can also quickly scan documents to email. For Android users, using Google Drive is great for scanning documents, providing a way to securely store and easily share PDFs.

This approach is convenient for those looking for an integrated solution.

Step 1. Download Google Drive in Google Play

Step 2. Open Google Drive, then click the “+” icon > Select “Scan” to add new scanned files to the cloud.

Step 3. Place the document to be scanned into the camera viewfinder, and click the circular shooting button to take photos of each page of the document.

Step 4. Click the check mark to edit the scanned photo. And hit the “+” icon in the lower left corner to scan multiple pages of the document.

Step 5. After completing the scan, click “Save” > Enter the file name > Select the saved address to save the scanned document to the cloud.

Step 6. Click the three dots next to the saved document > Select “Send Copy” > Click Email to successfully scan the document to email.

How to Scan a Document to Email on Windows

Of course, computers are also the best tool for scanning and editing documents. The Windows Fax and Scan application built into Windows computers provides a quick and easy way to scan documents, pictures, and other file types. Scanned files can be easily attached to emails with one click.

Here are the specific steps on how to use Windows Scan to scan documents to email.

Step 1. Open Windows Fax and Scan.

Step 2. Click “New Scan”. Make sure the scanner is properly connected to the computer and click “Scan” to start scanning documents after completing the scan settings.

Step 3. After the scan is completed, double-click to open the file scanned to the computer. Click “email” in the menu bar above.

Step 4. Enter your email address, edit the subject line and message body as needed, and click Send.

How to Scan a Document to Email on macOS

macOS also provides effective solutions for scanning documents. The built-in app, Preview, proposes many solutions for file collaboration, such as signing files, extracting file pages, printing files, etc.

It is a powerful and easy-to-use integrated tool that allows you to easily scan documents even if you do not have professional knowledge.

Here are the specific steps to scan documents to email on Mac.

Step 1. Make sure the scanner is connected to the computer and the document to be scanned is correctly placed in the scanner.

Step 2. Open the Preview app on your Mac. Select File > Import from Scanner.

Step 3. Click “Show Details” in the pop-up window that appears and complete the scan option settings, including document format, orientation, size, etc.

Step 4. Select “Mail” in the Scan to option bar and fill in the email address, email subject, etc.

Step 5. Click “Scan” to scan the document to email.

FAQs

How Do You Scan a Document and Send It by Email?

The easiest way to scan documents to email is to use a multifunction printer. Just place your document in the printer, enter your email, and click Scan.

Can You Scan a Document and Send It to Your Computer?

Yes, please first make sure the scanner is properly connected to the computer and the document is correctly placed in the scanner. Save it to your device with Preview (Mac) or Google Drive (Windows).

How Do I Scan a Document into Gmail?

Open the Gmail app, create a new email, tap the attachment icon, and select the photo option to scan the document or select a previously scanned file. If the scanned file is too large, you can compress the document size first.

Conclusion

Scanning and emailing documents has become an everyday necessity. With the method described in this article, you can easily convert physical documents into digital documents and share them quickly and efficiently, no matter which device you are using. Choose the method that works for you and simplify how you process information.