You Can Scan and Edit Documents on iPhone – Here’s How to Do It

Summary :

Discover three practical methods to scan and edit documents on iOS 11 and later using native apps. We also recommend a free alternative file editor for your convenience.

Table of Contents

Scan and Edit Documents on iPhone

Scan and Edit Documents on iPhone

Back in 2017, Apple launched the Scanner feature with iOS 11, transforming your device into a scanner (and naturally, a camera is key), which aids in working remotely and digitizing important documents. This feature has undergone numerous upgrades, enhancing its speed and accuracy.

However, it’s somewhat of a hidden gem, so if you’re unfamiliar with scanning and editing documents on your iPhone, you’re in for a treat with some straightforward and free methods that are proven to work.

How to Scan and Edit Documents on iPhone with Notes

The Notes app is the most popular choice for scanning and editing documents on an iPhone. It is native and supports various file formats, including images, videos, links, and maps.

With Notes, you can easily scan documents and make them into PDFs. Its comprehensive document editing features allow you to add comments or digital signatures to documents after scanning. Here’s a step-by-step guide:

Scan Documents with Notes

1. Launch the Notes app on your iPhone.

2. Tap the compose button (a square with a pen) to create a new note.

Start a New Note in iPhone

Start a New Note in iPhone

3. Tap the camera icon located above the keyboard. Choose “Scan Documents” from the menu.

Initiate Document Scanning in Notes

Initiate Document Scanning in Notes

Position your iPhone’s camera over the document. The app will automatically detect the edges and capture the scan. Or you can switch it to manually capture the scan by tapping the option on the upper right. Tap “Keep Scan” to save it.

4. After scanning all pages, tap “Save” to add the scanned document to your note.

Scan Document in Notes

Scan Document in Notes

Edit Scanned Documents with Notes

1. Tap the “Markup” button (a pen inside a circle) at the bottom and choose to add annotations, text, or drawings. You can also insert signatures or comments by tapping the plus (+) icon and selecting “Signature” or “Add Text.”

Edit the Scanned Document in Notes

Edit the Scanned Document in Notes

2. Tap “Done” after editing. To save the document, tap the “Share” button and select “Save to Files.”

How to Scan and Edit Documents on iPhone with Files

Besides Notes, you can scan and edit documents directly in Files, another built-in file app for iOS. The scanned files will automatically be saved as PDFs, making it simple to manage, share, and add passwords to a PDF.

1. Open Files on your iPhone

2. Tap the More icon (three dots inside a circle) in the upper-right corner of the screen. Select “Scan Documents” from the menu.

Initiate Document Scanning in Files

Initiate Document Scanning in Files

3. Position your iPhone’s camera over the document. The app will automatically capture the scan. Tap the taken document in the small window to make adjustments, then tap “Done” and “Keep Scan” to save the page. After scanning all pages, tap “Save” to add the scanned document to your desired location in the Files app.

Adjust the Scanned Document

Adjust the Scanned Document

4. Open the scanned document in Files by tapping on it. Then, tap the Markup icon (which looks like a pen inside a circle) located at the bottom of the screen. From there, select the tools you need to add text, drawings, shapes, or signatures.

Tap the Markup Icon in Files

Tap the Markup Icon in Files

5. After editing, tap “Done” to save your changes.

How to Scan and Edit Documents on iPhone with Mails

If you want to include scanned documents in an email and mark them up for better clarity, you can use the iPhone’s Mail app to scan and edit files directly.

This way, you can send the documents without the hassle of attaching them separately. Here’s how:

1. Launch the Mail app from your home screen. Start a new email or open an existing email thread to reply.

2. Tap in the body of the email. Above the keyboard, tap the left arrow to bring up the formatting toolbar. Then, select the “Scan Documents” icon (file inside the scanner)

Start Document Scanning in Mail

Start Document Scanning in Mail

3. Position your iPhone’s camera over the document. It will automatically capture the scan. Tap “Keep Scan” and then tap “Save” to insert the scanned document into your email.

4. Tap the scanned document in the email draft to open it. Use the Markup tools (a pen icon) to edit the document.

Edit the Scanned Document in Mail

Edit the Scanned Document in Mail

5. Once you’ve scanned and marked up the document, complete the other info in this email and tap “Send.”

Email streamlines the process of sharing annotated documents, making it quicker and easier for the recipient to understand your notes.

The methods mentioned above allow you to edit scanned documents using the Markup function. However, they lack some advanced editing features.

Since scanned documents are typically saved in PDF format, I recommend using PDFgear PDF editor for more flexible editing options. PDFgear provides features like adding sticky notes, creating forms, and analyzing document content, all without requiring sign-up or adding watermarks.

With PDFgear, you can add sticky notes to the PDF, compress files, flatten signatures, and summarize your documents with the AI-powered chatbot. It’s free to use, doesn’t require sign-up, and has no watermarks.

FAQs

Can I scan multiple pages into one document on iPhone?

Yes, simply create a new note, tap the camera icon > Choose “Scan Documents” > Capture the Scan > Tap “Keep Scan.” After all pages are scanned, tap “Save.” These scanned documents are automatically saved in one note for you to share or edit.

Does the iPhone Notes app support OCR (Optical Character Recognition)?

Yes. iPhone Notes supports advanced OCR to recognize the text your camera has captured and digitalize it. Open Notes > Create a new note > Tap the camera icon > Choose “Scan Text” > Position the camera to the document you want to OCR > Tap the “Insert” button.

Can I save my scanned document as a PDF?

Yes, you can save your scanned document as a PDF on your iPhone. After scanning, tap the share icon (a square with an arrow pointing up) > Select “Save to Files” from the share options > Choose the folder to save. The scanned document will automatically be saved as a PDF.

More Related Articles

arrowtop