How to Choose and Change the Paper Size for a Document

Summary :

Learn how to select and customize the paper size for a document in Microsoft Word. This article will introduce 4 different methods to help you quickly complete the resizing.

Table of Contents

Select the Paper Size

Select the Paper Size

Resizing the pages in your document is a critical step in formatting your document. Whether you are creating professional reports, presentations, personalized invitations, or want to print documents easily, paper size plays a vital role.

As one of the most commonly used office software, Microsoft Word supports setting pages of any paper size.

In this article, we will explore in depth four methods to select the paper size for a document in Microsoft Word.

Select or Custom Paper Size in Microsoft Word

Normally, the default paper size for new blank documents created by Microsoft Word is A4 paper size. However, in some specific cases, such as when you need to produce posters or brochures of special sizes or when the printer only supports fixed-size paper, you need to create and save documents in a custom paper size.

Fortunately, Microsoft Word provides a variety of standard paper sizes to meet common document formatting needs, such as legal size, letter size, half letter size, and more. In addition, you can also enter a custom paper size and set it as the default value for next time.

Step 1. Open the document in Microsoft Word.

Step 2. Select “Layout” > “Size” in the global menu bar, where users can directly select a variety of standard page sizes provided by Word.

Select a Standard Page Size

Select a Standard Page Size

Step 3. If you want to customize the page size, click “More Paper Sizes”.

Select More Page Sizes

Select More Page Sizes

Step 4. Select the “Paper” tab in the “Page Setup” dialogue box > Select “Custom Size” in the “Paper Size” drop-down bar > Enter custom values in the height and width > Click “OK”.

Custom Page Size

Custom Page Size

If you want to set the custom page size as the default size for next use, click “Set as Default” > Click “OK” in the pop-up prompt window.

Save Default Page Size

Save Default Page Size

Adjust Document Paper Size by Changing Orientation

Common documents generally use the default portrait setting. In some cases, however, you may need to adjust the document orientation to optimize layout and readability. For example, the document contains large graphics, long tables, or images.

However, Microsoft Word provides effective solutions that support quickly reorienting the entire document or individual pages.

Step 1. Open the document with Microsoft Word.

Step 2. Click “Orientation” in the “Layout” tab > Select “Portrait” or “Landscape”.

Change Orientation to Adjust Document Paper Size

Change Orientation to Adjust Document Paper Size

Microsoft Word also supports adjusting the orientation of a single page. The specific steps are as follows:

Step 1. Move the cursor to the page whose orientation needs to be adjusted.

Step 2. Click “Breaks” in the “Layout” tab > Click “Next Page”.

Insert Section Break

Insert Section Break

Step 3. Click “Orientation” in the “Layout” tab > Select “Portrait” or “Landscape”.

Change Margin to Select the Paper Size for a Document

The third way to select the page size for a document is to adjust the page margins. In addition to adjusting the page margins by cropping the page, you can directly use Microsoft Word to increase or decrease the page margins, thereby indirectly adjusting the paper size to control the available space on the page effectively.

Step 1. Open the document in Microsoft Word.

Step 2. Click “Layout” in the main menu bar > Select “Margins”.

Microsoft Word offers 5 types of page margins for you to choose from. Or click “Custom margins” to select the paper size yourself.

Change Page Margins

Change Page Margins

Step 3. Go to the “Margins” tab in the “Page Setup” pop-up window > Enter the top, bottom, left, and right margin values > Click “OK”.

Custom Page Margins

Custom Page Margins

Select the Paper Size for a Document when Printing

The last way to choose the paper size for your document is to select the appropriate paper size when printing. By configuring print options, you can easily select paper size and print. We recommend you try PDFgear. Not only can it be used to process and print PDF documents, but it can also convert documents in any format to PDF and print them.

Normally, the default printing paper size for a document is letter size. If you want to print the document in legal size or A4, select the corresponding size and ensure that your printer is adjusted to the corresponding settings.

Step 1. Install PDFgear

Download PDFgear on your Windows, Mac, iPad, and iPhone for optimal performance. PDFgear offers diverse printing options catering to all users, including choices for paper size, printing range, printing sides, and more.

Download and install PDFgear to your device > Open PDFgear > Click “Open File” to select and open the PDF document that needs to be scaled locally.

PDFgear – Free Print PDF Documents

PDFgear is the ultimate solution for printing or creating PDFs on Windows, macOS, and iOS. It boasts being free, secure, fully-featured, and remarkably user-friendly.

Step 2. Open a Document with PDFgear

Open PDFgear > Click “Open File” to open the PDF.

Open PDF with PDFgear

Open PDF with PDFgear

If you possess documents in other formats, PDFgear provides the means to effortlessly convert them into PDF files.

Step 3. Enter Print Mode

Click the “Print” icon in the toolbar.

Ready to Print Document

Ready to Print Document

Step 4. Select Printing Page Size

Select the appropriate paper size from the page size drop-down bar in the print settings. PDFgear uses letter size by default. You can choose from preset standard paper sizes, including legal, executive, A4, envelope, etc. Make your selection based on the type of document.

Select Paper Size when Printing

Select Paper Size when Printing

Step 5. Print Document

Finally, click “Print” to print the document with the changed paper size.

Print Document

Print Document

FAQs

Where Do You Select the Paper Size for a Document LinkedIn?

Paper sizes for documents on LinkedIn generally follow Microsoft Word’s default settings. To change the paper size, just click “Layout” > “Size” > Choose the appropriate standard size, or customize the paper size.

How Do You Set the Paper Size of a Document to Legal?

There are two methods to set the paper size of a document to Legal quickly.

Method 1. Go to the “Layout” tab > Select “Size” > Select the Legal option from the available settings.

Method 2. Select Print Document > Select “Legal” in Page Size.

Can I Change the Paper Size of a PDF for Free?

Yes, you can change the paper size of a PDF for free using a PDF editor like PDFgear. Specific steps are as follows:

Download and install PDFgear > Open the PDF > Click “Print” > Select the appropriate size from the PaperSize drop-down bar > Complete other settings > Click “OK”.

Conclusion

Selecting and customizing your document’s paper size is an essential step in perfecting your document format. Microsoft Word offers 4 different methods to help users easily adjust paper size, orientation, and margins to meet the specific needs of their projects.

Through this article, I believe you have mastered the specific method, go and try it now!

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