[2 Ways] How to Scan Business Cards to Excel

A conference often ends up with stacks of business cards from various people, each representing a potential opportunity. That’s why it’s crucial to swiftly scan these cards and organize them in Excel for better management.

While there are apps available for scanning and saving contacts to Google Sheets or Excel, many of them are high-priced or involve complex procedures.

Below are the most user-friendly tools we’ve identified for you to scan business cards to Excel for free and with ease. Take a look at them now.

How to Scan Business Cards to Excel Using a Scanner for iPhone

PDFgear Scan is a document scanner dedicated to iOS devices. It applies advanced OCR tech that can accurately scan the information in the card and convert it to other file formats like TXT or Word.

The interface design of PDFgear Scan is intuitive and straightforward. With just a few taps, you can extract text from the scanned images and save it in Excel or Google Sheets.

Here’s how to scan a business card to Excel with PDFgear Scan.

Step 1. Install PDFgear Scan and launch it on your iPhone or iPad.

Step 2. Tap the plus icon at the bottom and choose “Camera.” Point your camera to the card and tap the shutter button to capture the scan. Navigate the thumbnail of the scanned card at the lower right corner to edit it.

Step 3. Rotate or crop the scan if needed. When finished, tap “DONE.”

Step 4. In the new screen, tap the “To Text” feature to OCR the name, title, numbers, and more. To make the OCR more precise, choose the language of the document. Modify the text if necessary.

Step 5. After all the changes, select “Copy text” and paste the information to Excel, or opt “Export” > “Export as TXT” and import the text file to Excel.

How to Scan Business Cards to Excel with ABBYY BCR

ABBYY BCR (Business Card Reader) is a professional business card scanner that allows you to scan from a printer to a phone or use the mobile’s camera. Supporting up to 3 languages in one card, this app can precisely digitize information in your contacts for international business.

ABBYY BCR requires an in-app purchase for premium features including exporting to Excel, auto backup, and more. If you have subscribed to it, let’s get started now.

Step 1. Launch ABBYY BCR on your device.

Step 2. Tap the camera icon at the bottom and point the camera to the business card for image capture. It will automatically recognize and process the card information.

Step 3. Review the information in contacts and modify any details if needed.

Step 4. Tap the Settings icon in the bottom right and choose Export to CSV. Then, select MS Excel.

ABBYY BCR synchronizes scanned card data across platforms. However, the subscription fee of $7.99/month for its premium version, which only includes card scanning and exporting, may be worth further consideration.

FAQs

How do I attach a scanned document to an Excel spreadsheet?

Usually, a scanned document is in image format. To attach a scanned document to Excel, you need to open Excel > Click “Insert” at the topmost menu bar > Choose “Pictures” > Find the scanned document from your folder > Click “Insert.”

How do you digitize your business card?

To digitize the business card, choose a reliable scanner like PDFgear Scan to convert the physical card to an image or Word file. Install and open PDFgear Scan on iPhone or iPad > Tap the plus icon and choose “Camera” > Position your camera to frame the business card > Edit and save the digitized card.

How do I ensure accuracy when scanning business cards to Excel?

For accurate scanning of business cards into Excel, opt for a high-quality scanner or scanning app such as PDFgear Scan. Keep your scanning software updated to utilize the OCR technology. Adjust lighting and angles to ensure clear capture of the cards.