How to Redact Document (Microsoft Word, Google Docs, PDF)

To protect your private or sensitive information in a document, you can redact that information. Still, if you want to share a PDF with others but you want to hide some personal information in it, you can redact those texts in the PDF. After you redact text in a PDF, you could rest assured that those texts won’t be seen by the receiver of the document.

Below you will learn how to redact documents (like a PDF) with Microsoft Word, Google Docs, or other tools. A step-by-step guide is provided.

You Can Know Other Solutions: How to Edit JPEG in Word [JPG to Editable Word Document], How To Translate a PDF [3 Efficient Ways]

How to Redact a Document in Microsoft Word

You may want to redact some sensitive information in a Microsoft Word document before sharing it with others. Microsoft Word doesn’t have a built-in redact tool, but there are some ways to help you hide confidential information in the Word document.

Solution 1. Replace the Sensitive Information

Step 1. Open the target MS Word document. Press the Ctrl + H keyboard shortcut to open the Find and Replace window.

Step 2. Next, you can enter the information that you want to replace next to the Find what box. Next to the Replace with box, you can enter the term [redacted].

Step 3. Click the Replace All button to hide the sensitive information in the Word document.

Solution 2. Use Word Document Inspector

Step 1. Open the Word document and click the File tab at the top-left corner. Select Info > Check for Issues > Inspect Document.

Step 2. Next, select all the content you want to check and click Inspect. Make sure to check the Document Properties and Personal Information option. This will inspect for hidden metadata or personal information saved with the document.

Step 3. After it finishes the inspection, you can review the inspection results. If it finds some hidden metadata personal information in the Word document, you can click the Remove All button to remove them.

Solution 3. Black Out Text and Convert the Document to an Image

Step 1. Open the target Word document and select the texts that you want to redact.

Step 2. Under the Home tab and in the Font section, you can click the arrow icon next to the pen icon. Choose Black as the highlighting color to cover the text.

Step 3. Follow the same operation to highlight all sensitive information in the Microsoft Word document to black.

Step 4. Take a picture of the Word document or you can use some professional online free Word-to-image conversion tools to convert the Word document to a JPG image, and then share it with the target person.

How to Redact Documents in Google Docs

Solution 1. Use Find and Replace

Step 1. Open Google Docs and click File > Open to select the document or PDF file to open it in Google Docs.

Step 2. Click Edit and select Find and Replace. You can press Ctrl + H to fast open the Find and Replace window.

Step 3. Enter the text you want to redact in the Find field and enter [blank] in the Replace With field. Then you can click Replace All to hide the texts.

Solution 2. Use Google Docs Drawing Feature

Step 1. Open Google Docs and click File > Open to upload your PDF to Google Docs. Click the Insert tab and select the Drawing option.

Step 2. Next, use the drawing tool to draw a black box and cover it over the text you want to redact. Click Save and Close.

Step 3. Then you can click File > Download and save the redacted document as a PDF.

How to Redact a PDF in Adobe

Step 1. Open the PDF file with Adobe Acrobat.

Step 2. Click the Tools menu and select Redact.

Step 3. Click the drop-down menu next to Redact Text & Images and choose Properties. Choose to redact the text with a black box or empty space.

Step 4. Use the crosshair to draw rectangles on the texts or images you want to redact.

Step 5. Click Apply to permanently remove the redacted information from the document. Save the PDF as a different file to avoid overwriting the original file.

How to Black Out Document with PDFgear

PDFgear program is a full-featured free PDF editor and PDF reader. You can use this tool to easily read, edit, convert, merge, split, sign PDF files, etc. You can use PDFgear online tool to black out documents. Of course, if you want to experience more free features and not be limited by any number or size of files, you can use the PDFgear desktop, you can download and install PDFgear software for free on Windows 10/11, Mac, or iOS. PDFgear also provides various online free PDF tools.

Step 1. Follow the operation above to black out the sensitive texts in the Word document, Google Docs, or PDF.

Step 2. Launch PDFgear and select the corresponding options to convert Word to PDF, convert PDF to PNG/JPEG, etc. to make sure the hidden private information is not seen by others.

How to Redact Document (PDF) Online

To redact a document or PDF, you can also try some professional free online tools like XoDo Redact PDF, AvePDF Redact PDF, PDF24 Redact PDF, Free PDF Redactor, Redactable, PDFFiller, SmallPDF, etc.

Most of these online tools let you select and upload a PDF file from a local drive or cloud and let you easily redact texts or images in the PDF online.

Text Redaction VS Text Black Out

Some of you may be wondering if text redaction and text black-out are the same. Technically, they are not the same thing. Both of them help you hide sensitive information in a document, but blacking out text only acts as one of the methods for text redaction. Text redaction also has other means, for instance, blurring out texts, deleting texts, etc.

Bottom Line

Redacting a document is a good way to secure your private information in a document. This post mainly explains how to redact a document with Microsoft Word, Google Docs, Adobe, etc. A step-by-step guide is included. Hope it helps.