How to Compress PDF to 200 Kb or Less Offline [4 Free Methods for PC and Mobile]

Piers Zoew Thursday July 28, 2022 8:23 AM

In this post, you can learn how to reduce the size of a PDF to 200 KB or less on Windows, Mac, iOS, and Android, without an internet connection. 4 free and easy methods are provided for complete solutions.

How to Compress PDF to 200 KB Offline

How to Compress PDF to 200 KB Offline

How to compress a PDF file to send by email? How to reduce the size of scanned documents which take up the majority of storage space on the computer? When working with scanned PDF documents, these are fairly common issues we encounter all the time.

As the file size limit of email services are always rigid and we always prefer more free space on our computer, optimizing PDF document file size is all-important. Most PDF compressor tools you can find on Google are online services, as with our guide on how to compress PDF to 300 KB, yet an internet connection could be a scarcity in certain scenarios and areas.

This page is to provide complete solutions to reducing PDF file size to 200kb offline. 4 free and easy methods will be elaborated to help you get your problem solved.

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How to Compress PDF to 200 KB or Less Offline Using PDFgear Desktop

The highly recommended way to reduce PDF file size below 200kb offline is using the best free PDF compressor software PDFgear, the software version of the popular online PDF management tool PDFgear.com.

PDFgear is an accurate and easy-to-use PDF compressor software for PDF beginners to easily resize PDFs to 200 KB or less without quality loss. And with the 3 flexible compression modes provided, users can manually compress their PDF documents according to the original file size and the desired output quality. The hyper compression mode is also supported for users with extreme compression needs. PDFgear Desktop works on both Mac and Windows.

Now free download PDFgear Desktop and follow the tutorial to get started.

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Step 1. Go to PDFgear Desktop PDF Compressor

Install and launch PDFgear Desktop, and enter the PDF compressor tool from the Compress PDF category.

Go to PDFgear Desktop PDF Compressor

Go to PDFgear Desktop PDF Compressor

Step 2. Import PDF to PDFgear Desktop

Hit the upper Add Files button to import PDF to PDFgear Desktop PDF Compressor. Then define the Output Path from the box below.

Import PDF Files to PDFgear Desktop

Import PDF Files to PDFgear Desktop

Step 3. Compress PDF to 200KB with PDFgear Desktop

According to the original file size and the degree you intend to compress your PDF to, choose a compression mode for each PDF from Low compression, Medium compression, and Strong compression.

The higher the compression rate the lower the quality. Hit the Compress button when the decision is made, you’ll be led to the output file folder when it’s done.

Compress and Export PDF with PDFgear Desktop

Compress and Export PDF with PDFgear Desktop

How to Compress PDF to 200 KB Offline on Windows Using Microsoft Word

If you’re also looking for solutions to compressing documents to 200 KB without the installation of additional software, that is doable and the method is shown below in detail.

To compress PDF to 200 KB on Windows PC and laptop without using third-party software, the working practice is using Microsoft Word.

Reduce PDF File Size to 200KB Using Microsoft Word

Reduce PDF File Size to 200KB Using Microsoft Word

This method works with the Microsoft Word versions after Word 2010.

Step 1. Right-click on the PDF document you want to compress and open it with Microsoft Word. Then Microsoft Word will automatically convert PDF to editable Word document.

Step 2. When PDF is opened in Word, go to the File tab and hit Export.

Step 3. Then select Create PDF/XPS Document on the next screen, and hit Create PDF/XPS on the right side.

Step 4. In the pop-up window, select Minimum Size (publishing online) and hit Publish button to export the compressed PDF.

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How to Compress PDF to 200 KB Offline on Mac with Preview App

In addition to the Microsoft Word approach, there’s also a similar method for Mac users to reduce PDF size as well, without the internet. The inbuilt PDF reader app Preview you use to open and view PDF documents on your Mac can also serve as a simple but practical PDF compressor tool.

Compress PDF to 200 KB Offline on Mac

Compress PDF to 200 KB Offline on Mac

Step 1. Open the PDF you intend to compress using Preview app. Alternatively, launch the Preview app and open the large PDF document.

Step 2. Next, go to the File tab, and hit Export… from the dropdown

Step 3. From the pop-up export settings menu, click the Quartz Filter, and choose to Reduce File Size.

Step 4. Then you’ll be able to hit the Save button to save the compressed PDF document on your Mac computer.

Tips: Control-click on the large PDF document and select Get Info so you can check the size of your PDF, which helps you ascertain whether you can reduce the PDF size to 200 KB using Preview.

How to Compress PDF to 200 KB Offline on Mobile Phones

The three introduced methods are for you to reduce PDF file size offline on PC or Mac computers, and in this part, you’ll learn how to do so with your mobile phone.

You should use an offline PDF compressor mobile app such as iLovePDF. iLovePDF, the popular PDF converter & compressor service, is one of the best PDF compressor apps for offline usage, and it works on both Android phones and iPhones.

Follow the tutorial below to learn how to compress PDF to 200 KB on mobile phones without an internet connection or in airplane mode.

Compress PDF to 200 KB Using iLovePDF App

Compress PDF to 200 KB Using iLovePDF App

Prerequisite: Download and install the iLovePDF app on your mobile phone from the iLovePDF Mobile official website. The use of the iLovePDF app doesn’t require an internet connection.

Step 1. Launch the iLovePDF app on your mobile phone, and enter the Compress PDF tool from the upper-right side.

Step 2. Import the PDF document you want to convert from your device, Google Drive, or Dropbox.

Step 3. Here we’ll demonstrate with importing PDF from the device. Hit to select the files you need to convert, you’ll know a file is selected with its checkbox.

Step 4. Choose a fitting compression mode from Extreme Compression, Recommended Compression, and Low Compression

Step 5. When the compression is done, you can check if the output file is under 200 KB yet.

Related Post: 12 iLovePDF Alternatives for PC and Mobile [Online and Offline]

How to Reduce the Size of PDF without Losing Quality?

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The compression of PDF documents, using most PDF file size reducers these days, will inevitably bring about a loss in the output quality. When you look forward to high compression ratios, such as compressing a 2MB PDF document to 200kb, the output quality will be notably poorer.

There’re tool major ways to reduce the size of PDFs without losing quality. One is adopting a smaller compression ratio, around 10~20%, for instance; Or opt for an MCR (Mixed raster content) compressor such as PDFgear.com or PDFgear Desktop.

To Sum Up

Of course, this page has only covered some of the working ways to reduce PDF file size to 200 KB on PC and mobile. There are many other effective methods such as using Adobe Acrobat Pro DC. Yet many of them require payment, which can be rather undesirable when we can actually finish the job for free.

Try the introduced methods now, since they are free to use, only in this way will you find the tool that actually fits your preferences. Good luck with your compressing!

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