How to Convert Word to PDF without Changing Font with 3 Ways

Summary :

Are you tired of formatting issues when converting Word documents into PDFs? We help you learn how to convert Word to PDF without changing font.

Table of Contents

Convert Word to PDF without Changing Font

Convert Word to PDF without Changing Font

When you need to share a Word document, it’s a good idea to convert it into a PDF.

However, during PDF to Word conversions, there are many potential issues such as PDF text gibberish, the line breaks in PDF text, and the one we’ll talk about today: the PDF text font changes. In this post, you’ll find the ways to change Word into PDF with the same font.

👉To save time, you can directly download the free PDF converter without formatting losing.

Convert Word to PDF without Losing Formatting

PDFgear is your one-stop solution for all your PDF management tasks. It offers you a free and versatile PDF converter functionality.

The best part about the tool is it converts your Word files into PDFs with no changes in document formatting, images, and content alignment.

The Best Free PDF Converter

Free convert PDF to or from 20+ document formats in batches for completely free and without signing up.

Moreover, the output PDF file can be edited just as you would in Microsoft Word.

Step 1: Choose Word to PDF conversion option

Download PDFgear, install it, and launch it on your device. Go to the Convert to PDF toolbox and choose Word to PDF. 

Go to PDFgear PDF to Word Converter

Go to PDFgear PDF to Word Converter

Step 2: Add the File or Files you want to convert 

Click on Add Files and add the Word documents you intend to convert. If you have multiple files to convert, you can convert them all in one go.

Add Files to PDFgear

Add Files to PDFgear

Step 3: Convert the file into PDF

Click on Convert, and that does it. Your Word file will be converted into PDF. You can find that the formatting remains untouched.

Convert PDF to Word in Batch

Convert PDF to Word in Batch

Save Word as PDF without Changing the Font

Word in itself has a Word-to-PDF converter option. The Save as PDF feature is the best option that helps you get your Word document converted into PDF, without formatting issues.

It does not need you to install any dedicated PDF converter, and it also does not require an internet connection. However, it can become a little cumbersome if the Word document contains complex formatting or high-quality images.

Step 1: Open your Document in Word

The step is self-explanatory. Fire up Microsoft Word, click on the File menu, and click Open to open your desired Word file.

Open PDF in Microsoft Word

Open PDF in Microsoft Word

Step 2: Choose the Save As option 

Go to the File tab once more and click on the Save As option.

Go to Save As in Word

Go to Save As in Word

Step 3: Choose PDF as the preferred file type

Choose the Save file type as PDF(.pdf). You can choose a preferred output destination here. Once you are done, click Save. 

Save File as PDF in Microsoft Word

Save File as PDF in Microsoft Word

Print Word to PDF with the Same Font

Aside from saving a Word file in PDF file format, another practical method is printing PDF to Word. Printing is one of the excellent options to help convert Word documents into flattened PDFs, with the exact same formatting and layouts.

With this method, you’ll print your Word document in a lightweight PDF format, with the exact same font. It is quite handy, and it’s better at working with Word documents with complex formatting and images. Please make sure your PC enables Microsoft Print to PDF before using this method.

Step 1: Open the file in Word 

The first step is similar to the earlier method. You can simply open the file you want in Microsoft Word.

Step 2: Choose Print Option 

Open the File menu and select Print. 

Go to Print Feature in Word

Go to Print Feature in Word

Step 3: Save your PDF file

Before you can click on Print on the Print dialog box, select the PDF printer. Choose Microsoft Print to PDF. Click on Print once you are done.

Microsoft Word Print to PDF

Microsoft Word Print to PDF

Why is the Font Changed after Converting Word to PDF?

Font change has been observed to be one of the most common issues that you are likely to face, and there can be several reasons why your fonts change after you convert a Word document into a PDF.

Some of the commonest causes include:

  • The fonts you are using may not be available on your computer.
  • The Word processor itself may not support the font.
  • The document may have embedded fonts, and when converting, they would not be available.
  • The user who receives the document may have a different operating system that does not support the font.


Is there a way to preserve the font style and size when converting Word to PDF?

Embedding fonts is one of the best options to help you preserve the fonts when converting Word to PDF. However, it can be a little techy thing to do, and not everyone is familiar with it. Another best option is to use a powerful Word-to-PDF converter such as PDFgear, which effectively preserves the document formatting.

How can I ensure that my Word document will look the same after converting it to a PDF format?

The right option to make a Word file look exactly the same after conversion is to use a tool that can preserve the formatting, layout, and other details. PDFgear works great in this context. You may also choose to save the Word file as PDF or decide to print it as PDF. However, the printer option may bring weird results if the Word document has complex formatting or high-quality graphics.

Can I convert Word to PDF with the same font online?

Yes, there are several tools that let you convert Word files into PDFs online. PDFgear Online PDF to Word Converter is one of the excellent tools that do the work with no loss of formatting.

In Conclusion

Converting a document into PDF will help ensure that the formatting and layout of the document do not change across the devices when it is shared with others.

You can check out the different options to convert Word files into PDF; the best three options outlined above should be quite practical. Of them, PDFgear is one of the excellent choices that beat the cons that most other tools are known to come with. Check it and find the benefits yourself.

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