How to Convert Word to PDF without Changing Font with 3 Ways

When you need to share a Word document, converting it into a PDF can make it much easier.

But PDF to Word conversion has potential issues such as PDF text gibberish, the line breaks in PDF text, and the one we’ll talk about today: PDF text font changes. In this post, you’ll find the ways to change Word into PDF with the same font.

👍Want to just download the best free tool for converting Word to PDF without font problems? Download PDFgear, here.

Convert Word to PDF without Losing Formatting

PDFgear is your one-stop solution for all your PDF management tasks. It offers you a free and versatile PDF converter functionality and can turn Word files into PDFs without affecting formatting, alignment, or font choice.

Moreover, the output PDF file can be edited just as you would in Microsoft Word.

Step 1: Install PDFgear

Download PDFgear, install it, and launch it on your device.

Step 2: Go to converter

Go to the Convert to PDF toolbox and choose Word to PDF. 

Step 3: Add the File or Files you want to convert

Click on Add Files and add the Word documents you intend to convert. If you have multiple files to convert, you can convert them all in one go.

Step 4: Convert the file into PDF

Click on Convert, your Word file will then be converted into PDF. You should find that the formatting remains untouched.  If you want, you can then edit the PDF using the offline PDFgear application, or use the web-app, here.

Save Word as PDF without Changing the Font

Word in itself has a Word-to-PDF converter option. The Save as PDF feature is another great option that helps you get your Word document converted into PDF, without formatting issues.

It does not need you to install any dedicated PDF converter, and it also does not require an internet connection. However, it can become a little cumbersome if the Word document contains complex formatting or high-quality images.

Step 1: Open your Document in Word

Fire up Microsoft Word, click on the File menu, and click Open to open your desired Word file.

Step 2: Choose the Save As option 

Go to the File tab once more and click on the Save As option.

Step 3: Choose PDF as the preferred file type

Choose the Save file type as PDF(.pdf). You can choose a preferred output destination here. Once you are done, click Save. 

Print Word to PDF with the Same Font

Aside from saving a Word file in PDF file format, another practical method is printing PDF to Word. Printing is one of the best options to help convert Word documents into flattened PDFs, with the exact same formatting and layouts.

With this method, you’ll print your Word document in a lightweight PDF format, with the exact same font. It is quite handy, and it’s better at working with Word documents with complex formatting and images. Please make sure your PC has enabled Microsoft Print to PDF before using this method.

Step 1: Open the file in Word 

The first step is similar to the earlier method. You can simply open the file you want in Microsoft Word.

Step 2: Choose Print Option 

Open the File menu and select Print. 

Step 3: Save your PDF file

Before you can click on Print on the Print dialog box, select the PDF printer. Choose Microsoft Print to PDF. Click on Print once you are done.

Why is the Font Changed after Converting Word to PDF?

Font changes are one of the most common problems when converting a Word document to PDF, and there can be several reasons why:

Some of the most common causes include:

• The fonts you are using may not be available on your computer.
• The Word processor itself may not support the font.
• The document may have embedded fonts, and when converting, they would not be available.
• The user who receives the document may have a different operating system that does not support the font.

FAQs

Is there a way to preserve the font style and size when converting Word to PDF?

Embedding fonts is one of the best options to help you preserve the fonts when converting Word to PDF. However, it can be a little complicated to do, and not everyone is familiar with it. An easier option is to use a powerful Word-to-PDF converter such as PDFgear, which effectively preserves the document formatting without any special technical know-how.

How can I ensure that my Word document will look the same after converting it to a PDF format?

The best way to make a Word file look exactly the same after conversion is to use a tool that can preserve the formatting, layout, and other details. PDFgear works great in this context. You may also choose to save the Word file as a PDF or decide to print it as PDF. However, the printer option may bring weird results if the Word document has complex formatting or high-quality graphics.

Can I convert Word to PDF with the same font online?

Yes, there are several tools that let you convert Word files into PDFs online. PDFgear Word to PDF Converter is one of the best tools that does the work with no loss of formatting.

In Conclusion

Converting a document into PDF will help ensure that the formatting and layout of the document do not change across the devices when it is shared with others.

You can check out the different options to convert Word files into PDF; the best three options outlined above should be quite practical. Of them, PDFgear is one of the excellent choices that beat the cons that most other tools are known to come with. Check it and find the benefits yourself.